People Operations Coordinator

Job Title: People Operations Coordinator
Job Description
The People Operations Coordinator plays a key role on the People Team, focusing on delivering a smooth, professional, and welcoming experience for candidates throughout the recruiting and onboarding process. This position manages all stages of the candidate journey, from initial contact and interview scheduling to travel coordination, onsite visits, and onboarding preparation. By ensuring an efficient and positive process, the People Operations Coordinator helps strengthen the organization's reputation as an outstanding place to interview and work.
Responsibilities

• Manage all stages of the candidate experience, including initial outreach, interview scheduling, travel coordination, onsite visits, onboarding preparation, and onboarding.
• Schedule candidate interviews in a timely and organized manner, including phone, video, and onsite interviews and site visits.
• Provide candidates with an excellent experience by sending welcoming communications and following up with hiring team members to ensure candidates move through the process smoothly.
• Coordinate all candidate travel logistics, including flights, hotels, and car services, and manage expense reimbursement as needed.
• Attend and/or arrange off-site recruiting events, such as career fairs and networking events, as needed to support talent acquisition efforts.
• Continuously refine and implement an outstanding onboarding experience for every candidate, ensuring a seamless transition from candidate to new hire.
• Independently handle all recruiting- and onboarding-related administrative tasks, maintaining accurate records and documentation.
• Continuously improve recruiting and onboarding processes to optimize candidate experience and maximize internal efficiencies.
• Collaborate closely with multiple levels of the business to align interview scheduling, candidate communication, and onboarding activities with team needs.

Essential Skills

• Minimum of 1 year of experience in recruiting coordination, HR coordination, or a related fast-paced environment, preferably in a startup or corporate setting.
• Experience working with various calendar tools to manage complex scheduling needs.
• Excellent verbal and written communication skills, with a strong focus on professionalism and clarity.
• Solid computer skills, including proficiency in MS Office applications such as Word, Excel, and Outlook.
• Current knowledge of video conferencing tools such as Zoom and WebEx.
• Experience with applicant tracking systems (ATS), with Greenhouse ATS preferred.
• Background in talent acquisition, human resources, or HR coordination.
• Strong customer service mindset and ability to provide a positive candidate experience.
• Proven ability to coordinate and manage scheduling in a high-volume, fast-paced environment.

Additional Skills & Qualifications

• Experience in a startup or manufacturing environment is beneficial.
• Familiarity with Workday or similar HR systems is an advantage.
• Ability to support and refine recruitment processes and onboarding programs.
• Strong organizational skills and attention to detail in managing multiple candidates and tasks.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Comfort with attending and organizing recruiting events, including career fairs and networking activities.

Work Environment
This role is based onsite in a dynamic startup manufacturing environment that is fast-paced and collaborative. The position offers flexibility in scheduling while requiring a strong onsite presence to support interviews, candidate visits, and onboarding activities. You will work closely with various teams and utilize tools such as MS Office, calendar applications, video conferencing platforms like Zoom and WebEx, and applicant tracking systems such as Greenhouse ATS to manage day-to-day responsibilities.
Job Type & Location
This is a Contract to Hire position based out of Long Beach, CA.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Long Beach,CA.
Application Deadline
This position is anticipated to close on Jul 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.