Administrative Operations Assistant

Administrative Operations AssistantExpanding electrical contractor company in Uptown Charlotte is seeking an experienced Assistant Operation Assistant. This person will be working closely and supporting the Office/Operation Manager in all aspects of the business. Ideal candidate will have at least 4 years Administrative and Operations experience preferably with experience in a Construction, electrical, HVAC, plumbing or service-company experience.This is a contract to hire position with a pay rate of $30-36/hr. located in Uptown Charlotte.Responsibilities:Assist the Office Manager with day-to-day administrative operationsMaintain employee, vendor, customer and company recordsAssist with employee onboarding and personnel documentationProcess and organize invoices, purchase orders, receipts and other accounting documentationAssist with payroll and timecard preparation as neededMaintain vehicle, insurance, licensing and other company recordsPrepare customer and vendor forms and documentationMaintain electronic and physical filing systemsTrack outstanding paperwork and follow up until items are completedAssist management with spreadsheets, reports and special projectsCommunicate professionally with employees, customers and vendorsProvide backup administrative support throughout the officeIdentify administrative issues and take initiative to resolve themWhat We're Looking For:3+ years of administrative or office-management experience preferredConstruction, electrical, HVAC, plumbing or service-company experience is a strong plusStrong Microsoft Excel, Word and Outlook skillsExcellent organizational and follow-through skillsHigh attention to detailStrong written and verbal communicationAbility to prioritize multiple responsibilities in a fast-paced environmentDependable and consistent attendanceComfortable working independentlySomeone who looks for what needs to be done rather than waiting to be toldThe ideal candidate will become the Office Manager's right hand and be capable of taking increasing responsibility as they learn our company. We are particularly interested in someone who wants a long-term position and has the ability to grow into greater office-management responsibility.