Proposal Manager

Job Description

Job Description

Description:

SAWTST, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) founded in 2006 that has grown by consistently identifying and capturing new Information Technology (IT) and Enterprise Logistics opportunities and building on proven core strengths. We are seeking a self-starting, highly motivated Proposal Manager to lead the development of compliant, compelling, and winning federal proposals. This is a fully remote/virtual position; candidates must have a dedicated home office environment.

Key Responsibilities

The Proposal Manager owns the end-to-end proposal lifecycle and is responsible for proposal content, compliance, and quality . Responsibilities include, but are not limited to:

• Proposal Leadership & Compliance
• Lead and manage the entire proposal development process using the Shipley Methods , including schedule, milestones, reviews, and final production
• Analyze all solicitation documents (RFI, Sources Sought, RFP, RFQ, PWS, SOW, amendments, Q&As) and translate them into clear proposal requirements.
• Develop and maintain detailed compliance matrices to ensure every requirement is fully addressed in the appropriate volume/section.
• Allocate and map solicitation requirements to the proposal outline to produce fully compliant, responsive proposals.
• Proposal Planning & Management
• Support the Business Development Team by managing and directing proposal preparation tasks and proposal personnel.
• Lead and manage the entire proposal development process , including schedule, milestones, reviews, and final production.
• Prepare proposal management plans, annotated outlines, and storyboards to guide writers and SMEs.
• Conduct regular proposal status meetings; maintain and enforce the proposal schedule and deadlines.
• Content Development & Writing
• Transform capture strategies into clear proposal strategies, win themes, and discriminators woven throughout all volumes.
• Direct writing, editing, and rewriting to produce persuasive, customer-focused, and compliant content across all volumes (Technical, Management, Past Performance, Cost/Price narrative, and other required volumes).
• Develop/write original proposal content when needed (e.g., management approaches, technical approaches, risk/mitigation, staffing, transition).
• Review, edit, organize, and format proposal text to ensure consistency, clarity, and adherence to page limits and instructions.
• Create and refine graphics, tables, and call-outs to reinforce key messages and enhance readability.
• Cross-Functional Coordination
• Work closely with Subject Matter Experts (SMEs), BD Team, Pricing Team, HR, and Contracts to shape compliant and compelling solution narratives.
• Coordinate with the Pricing Manager to ensure Pricing Volume compliance with solicitation instructions and alignment with the technical/management approach.
• Communicate with teaming partners for data calls (resumes, past performance, technical inputs, pricing inputs)
• Color Team Reviews & Quality Assurance
• Plan, lead, and facilitate color team reviews (Pink, Red, Gold/Green) for all major proposals.
• Develop review plans, instructions, review packages, and assignments; consolidate and adjudicate comments, ensuring only approved recommendations are incorporated.
• Maintain configuration control of all proposal documents using SharePoint s, ensuring version control and final submission integrity.
• Prepare responses to Government Evaluation Notices (ENs), questions, and discussion..
• Tools, Templates & Process Improvement
• Create, maintain, and update all proposal-related templates (resumes, past performance write-ups, technical sections, company bios, standard forms, questions, etc.).
• Serve as SAWTST’s Proposal Management SME contributing to continuous improvement of processes, tools, and best practices.
• Participate in strategic planning discussions, opportunity shaping, and pipeline reviews in collaboration with Business Development and Operations.
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Experience:

• SHIPLEY: 5 years (Preferred)

• 5+ years of experience leading and managing federal (DoD) proposal efforts , including full proposal lifecycle ownership.
• Demonstrated ability to thoroughly review and analyze federal solicitations (RFI, Sources Sought, RFP, RFQ, PWS, SOW) and translate them into compliant proposal structures.
• Strong understanding of the federal procurement process and contract types .
• Proven track record of successful proposal wins in the DoD or federal space.
• Technical/proposal writing experience with the ability to produce clear, concise, and persuasive content.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, Project, Outlook); comfort working in shared repositories (e.g., SharePoint).
• Self-starter with strong organizational skills and the ability to manage multiple, concurrent proposals and tasks.
• Excellent communication skills (written and verbal) and the ability to work effectively with geographically dispersed teams.
• Ability to independently manage a demanding workload and adapt to shifting priorities and deadlines.
• Experience using GovWin and SAM.gov for opportunity research and tracking.

Education & Preferred Credentials

• Bachelor’s degree from an accredited university. 
• Relevant Active Duty military experience and DoD schools/training may be considered in lieu of degree.
• Preferred training/certifications:
• Shipley Associates – Managing Federal Proposals
• Shipley Associates – Writing Federal Proposals
• Association of Proposal Management Professionals (APMP) membership and/or certification

Desired Experience

• Business development experience supporting DoD or other federal agencies.
• Demonstrated success in strategic growth and expansion , including capture and sales management responsibilities.

SAWTST, LLC is an Equal Opportunity Employer / Veterans / Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of a disability.