Office Manager

Job Description

Job Description

We are seeking a highly organized and dependable Office Manager to oversee office operations for a busy electrical contracting company. This role supports field crews, project managers, estimators, and company leadership by keeping administrative, financial and project support processes accurate, efficient and on schedule.

Monday - Friday 7am-4pm / up to $60K DOE / Direct Hire

Responsibilities

Manage daily office operations including phones reception, mail, filing, office supplies, and IT or vendor services

Support electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence.

Maintain all employee records, licensing, certifications, safety training, and insurance certificates.

Coordinate communication between leadership, project managers, electricians, vendors and customers

Assist with preparation and send out job invoices to customers. Oversee account receivables. Provide owner with weekly reports.

Track accounts payable, prepare and send out timely payments. Assist with bank deposits.

Maintain payroll and insurance documentation. Assist with health insurance renewal.

Assist with hiring, including new hire paperwork, uniforms, and system procedures.

Schedule office meetings as requested, support company events

Help to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothly

Maintain organized records in company software and ensure confidential information is handled appropriately

Qualifications

2-3 years of office management experience

Electrical contracting, construction or skilled traded experience preferred

Familiarity with construction documents such as contacts, change orders, billing, payroll, permits and job cost records is a plus

Strong organizational skills, attention to detail and ability to manager multiple deadlines simultaneously

Professional written and verbal communication required

Experience with Microsoft Office and Quick Books required

Experience with basic accounting, payroll, or construction management software preferred

A dependable, resourceful and trustworthy team player who handles confidential information with discretion.

What We Offer

Full-Time employment

Competitive pay based on experience

Health, dental, vison if applicable

Paid vacation and sick leave

A collaborative team environment with opportunities to grow in the construction industry