Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

Administrative Assistant III

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

• An excellent retirement savings plan with a high employer contribution

• Tuition reimbursement, the student debt program, and education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Altavista, VA location in the Abbott Nutrition division. Our Nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, and Glucerna® – to help them get the nutrients they need to live their healthiest lives.

Altavista, Va. , is one of Abbott’s largest nutrition manufacturing plants equipped with advanced technology to ensure efficient production. Working here will make you feel like you’re part of a family that works together to make a difference and help nourish millions of families around the world.

What You’ll Work On

• Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Coordinate and maintain departmental files, as assigned, in compliance with corporate and government regulations.

• Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Order business cards and office supplies.

• Use basic to intermediate software skills to perform work assigned.

• Use and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinate new employee onboarding and office set-ups.

• Frequently interact with high-level executives.

• Basic to intermediate knowledge and understanding of business processes and requirements.

• Frequently handle confidential or business-sensitive information.

• Data is typically employee-level or one-dimensional.

• Maintain and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identify and resolve scheduling conflicts.

• May be the primary point of contact for manager’s schedule.

You’ll be accountable for meeting our compliance standards including FDA, OSHA and Abbott policies and procedures.

Required Qualifications

• High school diploma or GED.

• 1 year previous Administrative experience.

• Operates with general instruction and some supervision.

• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Outlook.

Preferred Qualifications

• Some college preferred

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer and a Military/Veteran friendly Employer, committed to employee diversity.

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The base pay for this position is $19.05 – $38.15 per hour. In specific locations, the pay range may vary from the range posted.