Sr. Administrative Assistant

Job Description

Job Description

We are looking for an experienced Sr. Administrative Assistant to support executive leadership and oversee day-to-day office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for a highly organized individual who can work independently, manage competing priorities, and help maintain a productive and welcoming workplace. The role combines executive support responsibilities with office administration, requiring strong communication skills, sound judgment, and a proactive approach to operations.

Responsibilities:
• Coordinate daily office activities to keep administrative processes organized, efficient, and aligned across departments.
• Provide direct support to executive leadership by managing schedules, preparing correspondence, and handling routine executive requests.
• Arrange travel logistics, meetings, and conference calls while ensuring calendars remain accurate and up to date.
• Maintain office procedures, records, and documentation with a high level of accuracy and confidentiality.
• Collaborate with internal teams to support operational needs and promote a detail-focused, service-oriented office environment.
• Prepare, review, and organize business documents, including materials related to import and export activity when needed.
• Use Microsoft Office and internal databases to create reports, track information, and support administrative workflows.
• Monitor priorities independently, respond to changing needs, and resolve day-to-day office matters with attention to detail.• 3-5 years of experience in administrative support, office coordination, or executive assistant work.
• Demonstrated ability to manage calendars, meeting schedules, and executive priorities effectively.
• Proficiency with Microsoft Office Suite and comfort working in database-driven environments.
• Experience arranging business travel and coordinating conference calls or multi-party meetings.
• Strong written and verbal communication skills with a consistent customer service mindset.
• Ability to work autonomously, adapt quickly to shifting demands, and contribute immediately in a fast-paced setting.
• High level of integrity, attention to detail, and discretion when handling sensitive information.