Workplace & Facilities Coordinator

Workplace & Facilities Coordinator

Our client is a globally recognized alternative investment firm with a strong presence across financial markets and a reputation for combining entrepreneurial thinking, collaboration, and innovation. With a sophisticated, high-performing workforce, the firm places a strong emphasis on creating an exceptional workplace experience and delivering best-in-class service to employees at every level. The Opportunity We are seeking a proactive and highly organized Workplace & Facilities Coordinator to join the Office Services team in San Francisco. Reporting to the Office Manager, this individual will play a key role in ensuring the office operates seamlessly while helping deliver an elevated, service-oriented workplace experience. This is a hands-on role with broad exposure across facilities, vendors, employee services, office operations, and special projects. The ideal candidate is someone who thrives in a fast-paced environment, takes ownership, anticipates needs, and can confidently navigate both day-to-day responsibilities and unexpected challenges. Key Responsibilities -Serve as secondary lead coverage for the Office Manager and provide backup support to the Office Assistant team -Deliver a polished, high-touch level of service to employees at all levels -Coordinate office moves, seating plan updates, ergonomic resources, and workplace services -Manage vendors and coordinate maintenance, repairs, cleaning, HVAC, equipment, and furniture services -Oversee employee and vendor office access, as well as onboarding and offboarding processes -Manage daily food, beverage, pantry, and catering programs, including special office-wide events -Partner with building management and serve as a key liaison for office-related matters -Monitor and resolve day-to-day facilities issues with urgency and sound judgment -Maintain furniture, storage, and office resource inventories across on-site and off-site locations -Coordinate document storage and related office resources -Process office purchasing card expenses and maintain accurate records -Support the Office Manager and broader team on ad hoc initiatives and special projects Ideal Background -3+ years of experience in workplace, facilities, office operations, or a related environment -Experience within financial services, luxury hospitality, professional services, or another high-touch service environment preferred -Bachelor's degree preferred -Strong proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams -Exceptional organizational skills with the ability to prioritize multiple competing needs -Strong written and verbal communication skills -Demonstrated ability to interact professionally with employees and stakeholders at all levels -High level of discretion and comfort handling confidential or nuanced situations -Resourceful, hands-on problem solver who takes initiative and follows through -Service-oriented mindset with a strong commitment to team success and operational excellence Culture & Environment -High-performing, collaborative, and sophisticated professional environment -Opportunity to work closely with employees and leaders across the organization -Role with meaningful visibility and ownership across the workplace experience -Fast-paced setting where initiative, judgment, and attention to detail are highly valued -Team-oriented culture that values exceptional service, accountability, and continuous improvement -Opportunity to contribute to projects and initiatives beyond the traditional scope of facilities ‍

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