Service Coordinator

Job Description

WHY LIVINGSTON?

We provide clarity in a world of trade complexity so that businesses can grow further, faster, smarter. Over 30,000 clients trust us with their customs brokerage, trade consulting, global trade management and freight needs.

JOB SUMMARY

The Service Coordinator is the primary point of contact for responding to client inquiries and issues. This includes resolving all inquires and issues and identifying root causes to ensure permanent resolution for assigned Clients. Provides secondary support for other Service Coordinators in their local “pool”.

Location: Remote and open to anywhere in the US.

KEY DUTIES & RESPONSIBILITIES

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• Respond and resolve general and complex issues and inquiries and ensure that the issues are resolved at “root cause”.
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• Maintain and monitor the relationship with our clients, continuously assessing strengths, weaknesses, up-sell opportunities and threats. Share this information with the leadership and client service team in order to strengthen our client relationships.
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• Ensure clients are completely satisfied with the response and resolution to their inquiries and complaints.
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• Research, respond and resolve complex client inquiries and issues such as information on import permits, refunds/amends, duty and tax calculations.
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• Research, respond and resolve general inquiries such as how to complete import documentation, classification, billing/invoice, providing release information and other general questions.
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• Respond to client issues and opportunities for improvement, including but not limited to: incorrect HS classification, slow release, incorrect billing codes or other invoicing concerns, missing paperwork, client process improvement needs.
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• Process credits/rebills & determine write off/collection issues within prescribed guidelines and process B2 refunds or amends.
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• Proactively provide client with Livingston information based on needs identified during reactive client contacts;
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• Report client issues or concerns back to respective appropriate team member/department and work collaboratively to resolve to the client’s satisfaction;
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• Recognize when issues have not been resolved to client satisfaction and escalate matters as appropriate;
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• Handle Trade Compliance verification (audits);
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• Attend face-to-face client meetings as required and may be required to conduct client exit interviews.
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• Maintain up to date client and contact information and monitor client satisfaction based on information collected on the surveys.
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• Document all client interactions in required systems.
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• Other duties as assigned by management.
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KNOWLEDGE & SKILLS

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• Knowledge of Customs requirements, procedures and regulations.
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• Proficient knowledge of Harmonized Tariff Schedule and regulations required
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• Superior client service aptitude
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• Must have strong written and verbal communication skills and must be comfortable interacting with both internal and external clients
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• Good problem solving, judgement, analytical and decision-making skills
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• Strong initiative skills with the ability to prioritize workload
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• Good cross-functional, “team” player
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• A solid foundation of operating systems knowledge
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• Sound Livingston solution and technology knowledge and expertise
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• Customs brokerage experience
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• Proficient in Windows-based applications
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• Maintain a professional and business-like appearance
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• Be familiar with industry related websites to search for information to provide to clients
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WORK EXPERIENCE – MINIMUM REQUIRED

2 years of related experience

EDUCATION

Required: High School/GED or equivalent

COMPETENCIES

Business Acumen and Straight Talk

Agility

Customer First Focus

Inclusion and Collaboration

Accountability

Leading and Developing

At Livingston, we are committed to fostering a flexible, growth-oriented environment where you can thrive. Our culture is built on respect, recognition, and collaboration, and we empower our team with trusted expertise, continuous learning opportunities, and long-term support. We offer competitive compensation, comprehensive benefits, and a transparent pay philosophy aligned with market data and job-related factors.

Base salary is one component of our total rewards package which also includes incentive opportunities, benefits, and professional development. Salary ranges are established by location and reflect relevant factors such as skills, experience, and market conditions. The good-faith salary range for this position is $52,450 - 81,000 US. Actual compensation will be determined based on these factors and may vary accordingly.

Diversity, Equity, and Inclusion at Livingston

We are proud to be an inclusive employer and welcome applicants of all backgrounds, experiences, and perspectives. We know some candidates, especially women and people of color, may hesitate to apply unless they meet every requirement. If this role excites you, we encourage you to apply.

Livingston is an equal opportunity employer committed to fostering an inclusive and accessible workplace. Accommodations are available throughout the recruitment process for applicants with disabilities. If you require an accommodation, please advise when submitting your application. In accordance with Ontario transparency requirements, this posting is for an existing, currently available position. In accordance with Ontario transparency requirements, this posting is for an existing, currently available position.