Administrative Assistant

Job Title: Administrative Assistant (Office-Support)

Location: Frankfort, IL (serving a public accounting firm)

Reports to: Jennefer Hofferica (Firm) and local office leaders

Experience Required: Minimum of 2 years of relevant experience

Position Summary

Looking for full-time administrative staff for a CPA firm located in Frankfort, IL. This is an on-site position with a minimum of 40 hours per week during non-peak times with additional commitment during busy season (February through mid-April & August through mid-October).

The ideal candidate would have professional office experience (accounting or law firm a plus!) will possess knowledge of Microsoft suite of products, organizational, communication and interpersonal skills, as well as the ability to work well with others in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

• Perform general administrative duties including answering phones, managing mail and correspondence,
• Maintain client and internal records, both electronic and paper.

Basic Accounting Support

• Assist with billing, invoicing, account reconciliations, and processing expense reports.
• Assist accountants with gathering documents, organizing client records, and preparing supporting materials.

Office Operations & Project Coordination

• Order office supplies and manage vendor relationships.
• Coordinate firm events, meetings, and team calendars.

Required Qualifications

• Minimum 2 years administrative support experience in a professional environment.
• Proficiency with Microsoft Office (especially Word, Excel) and solid comfort learning new software.
• Excellent communication, organizational skills, and professional demeanor with clients.

Preferred Skills

• Experience supporting accountants or working in a finance environment.
• Basic understanding of accounting principles and familiarity with accounting software is strongly preferred.
• Ability to prioritize under pressure, adapt, and support a dynamic office.

EEO Statement

DSWD Advisory Group is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.