Office Manager

Job Description

Job Description

OFFICE MANAGER

Commercial Construction Company — Raleigh, NC

A well-established commercial construction company in the Triangle region is seeking an experienced, organized, and detail-oriented Office Manager to oversee the company’s day-to-day administrative, accounting, payroll, and compliance functions.

This is a hands-on position with significant responsibility for maintaining accurate financial records, payroll, employee administration, and project job costing.

Major Responsibilities

Accounting & QuickBooks

• Maintain accurate financial records in QuickBooks Desktop
• Perform daily QuickBooks data entry
• Maintain accurate job costing by project and cost code
• Enter vendor invoices and properly assign costs to jobs
• Manage Accounts Payable and Accounts Receivable
• Reconcile accounts and identify discrepancies
• Prepare financial information and reports for company management and outside accounting professionals

Payroll & Employee Administration

• Process weekly payroll and maintain accurate payroll records
• Manage 401(k) payments and administration
• Process health insurance payments
• Process workers' compensation payments and related administration
• Handle new-hire paperwork and onboarding
• Maintain employee files and required documentation

State & Federal Compliance

• Complete required state and federal filings
• Maintain required employment and company records
• Coordinate required payments and reports
• Monitor deadlines to ensure filings and payments are completed accurately and on time

Office Administration

• Manage day-to-day office operations
• Maintain vendor relationships
• Provide administrative support to company management and project personnel
• Maintain organized company records
• Help establish and improve efficient office and accounting procedures

Qualifications

• Previous experience in office management, construction accounting, bookkeeping, or a related position
• Strong QuickBooks Desktop experience required
• Demonstrated experience with job costing
• Strong understanding of Accounts Payable and Accounts Receivable
• Payroll experience
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to handle confidential employee and financial information
• Ability to work independently and take ownership of responsibilities
• Construction industry experience preferred
• Bilingual (English/Spanish) preferred. Spanish-speaking candidates are strongly encouraged to apply

The Right Candidate

The ideal candidate is someone who is organized, dependable, financially detail-oriented, and comfortable taking ownership of the office's administrative and accounting responsibilities.

Position Details

Position: Office Manager
Location: Raleigh, NC
Employment: Full-Time
Industry: Commercial Construction

Confidentiality: The identity of the company will be discussed with qualified candidates during the interview process.