Administrative Assistant

Job Description and Duties

Are you interested in a meaningful and impactful career? Would you like to contribute to protecting people and the environment and accelerating a statewide transition to sustainable pest management? The Department of Pesticide Regulation (DPR) could be the place for you!

The Analyst II manages FI$Cal requisitions, receiving, role mapping, and supplier functions; ensures accurate coding and data entry; collaborates with Budget, Accounting, Business Services, and branch staff to resolve complex issues.

The role includes training staff on FI$Cal processes, coordinating receipt of goods and services, and serving as FABS’ Administrative Assistant and Point of Contact. The Analyst II handles hiring packet preparation, onboarding support, purchasing and contract requests, and Field ID Badge processing.

Additional duties include vendor setup and maintenance, CalCard coordination, and managing communication with FSC and SCO. The Analyst II also monitors and analyzes budgets for FABS, ASD, and Central Cost, providing regular reports and variance analyses to leadership.

You will find additional information about the job in the .

Working Conditions

• Occasional Overtime
• Prolonged periods of standing, bending, sitting, or kneeling
• Carry boxes up to 10 pounds
• Work in a high rise building

NOTE: This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position’s designated headquarters location, as indicated on their duty statement, at their own expense.

Beginning July 1, 2026, it is anticipated the position will be office-centered and employees will be expected to report to the office at least four days per week.

Special Requirements

• If education is required to meet the minimum qualifications, you must include a copy of your degree and/or unofficial transcripts in order to verify you meet the minimum qualifications. If you use unofficial transcripts to verify you meet the minimum qualifications, you must provide official transcripts prior to your start date, if selected for the position.

• Please do not include any confidential information on any documents you submit for this job vacancy. Confidential information includes, but is not limited to: basis of eligibility, examination results, LEAP status, Social Security Number (SSN), birthdate, marital status, age, national origin, medical conditions, and use of medical leave.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge or experience working with diverse cultural communities
• Awareness of diverse communities and regional demographics
• Ability to communicate respectfully and with sensitivity
• Exceptional communication skills; including writing and editing correspondence
• Experience with computer applications related to desktop (i.e., MS Office Suite, Adobe Suite) and the Internet
• Experience as a self-starter exercising initiative and thinking creatively to communicate complex information
• Experience multi-tasking and managing multiple changing, complex and competing priorities to complete tasks in an appropriate time frame

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Application

You must answer the supplemental question in its entirety and follow all instructions for answering the question in order to be considered interested/eligible in the position.

Instructions :
You response should be no more than one page in length, double-spaced, in 12 pt. Arial font. Indicate your name and question at the top of the page.

Question :
Summarize your training and experience with accounting, budgets, contract management, and business services. Describe how your experience would help you be successful in this position.

Note: Resumes, letters, and other materials will not take the place of the supplemental application.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• School Transcripts
• Supplemental Application - A response to the supplemental question is required to be considered interested/eligible in the position. The supplemental question and instructions are listed in the "Supplemental Questionnaire" section of this advertisement. You must answer the supplemental question in its entirety and follow all instructions for answering the question in order to be considered interested/eligible in the position.