Administrative Assistant

Executive AssistantPay Range: $17.23hr - $22.23hrRequirement/Must Have:5+ years of Executive Assistant or senior administrative support experience.Experience supporting multiple leaders simultaneously.Proven ability to manage complex calendars and travel arrangements.Strong proficiency with Microsoft 365, including Outlook, Teams, Word and Excel.Strong organizational skills with exceptional attention to detail.Strong verbal and written communication skills.Responsibilities:Manage complex and dynamic calendars and balancing competing priorities.Schedule, coordinate, and prioritize meetings across multiple time zones and organizations.Anticipate scheduling conflicts and proactively recommend solutions.Prepare meeting logistics, agendas, and coordination support as needed.Serve as the primary point of contact for administrative matters.Track action items and follow up on key deliverables to support execution.Handle sensitive and confidential information with professionalism and discretion.Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries.Proactively manage travel changes and disruptions.Prepare detailed travel plans and meeting schedules.Prepare and process expense reports accurately and in a timely manner.Monitor expenses for policy compliance and maintain supporting documentation.Coordinate meetings with customers, partners, investors, vendors, and other external stakeholders.Ensure professional communication and a positive experience when engaging with external parties.Facilitate executive visits and business reviews.Coordinate on-site meetings, executive visits, leadership reviews, offsites, and customer engagements.Manage meeting logistics, conference room scheduling, catering, visitor access, and related arrangements.Support event execution from planning through completion.Nice to Have:Experience supporting Sr. Director/VP-level.Experience coordinating executive visits, offsites, and customer-facing events.Experience working in a fast-paced technology, manufacturing, or corporate environment.Skills:Microsoft 365.Outlook.Teams.Word.Excel.Calendar Management.Travel Coordination.Expense Reporting.Multitasking.Prioritization.Problem-solving.Professionalism.Collaboration.Qualification And Education:Exceptional multitasking and prioritization skills.Ability to quickly switch gears and adapt to changing business needs.Strong sense of urgency and proactive problem-solving mindset.High level of professionalism.Strong relationship-building and collaboration skills.Ability to operate independently with minimal direction.Resilience and composure under pressure.