Administrative Assistant

Administrative AssistantPRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management, or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts and coordinate human resources processes. This job requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work processes, design and format reports from data base systems, and apply specialized procedures.Typical duties include:Organizes and coordinates office workflow.Communicates procedural information and releases data, ensuring appropriate consideration of confidential issues.Composes correspondence, completes forms, and prepares documents.Sets-up and maintains files and records including those that are necessary for regulatory or audit purposes. Maintains and updates logs, forms, reports and spreadsheets.Participates in meetings to share information and to maintain current knowledge of areas supported.Schedules meetings, produces agendas and materials, and arranges for facilities and services.Coordinates Company sponsored events and special programs at the site or department level, which may require working with other departments, outside entities and customers.Provides general administrative support such as ordering and maintaining levels of office supplies, completing purchase orders/check requests and mailing overnight packages.Performs other duties and special projects as assigned.* Denotes Essential Job FunctionMinimum qualifications include:High School Diploma or G.E.D.One or more years of experience providing skilled administrative and clerical supportComputer literacy including knowledge of word processing, spreadsheet, database and presentation softwareStrong organizational skills and familiarity with standard administrative processes and systemsFlexibility for responding to competing demands and continually changing work priorities in a fast-paced environmentAbility to communicate effectively and respond to questions and requests from team, customers and othersEffective written communication skills using appropriate business EnglishHuman relations skills to maintain effective working relationships with teamEffective customer service skillsIntermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation softwareBasic mathematical ability including addition, subtraction, multiplication, and divisionDemonstrated customer service, problem solving and common sense skillsEducation requirements:High School Diploma or GEDCertificates required:Not ApplicablePhysical requirements:Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:Viewing computer screen/monitorKeyboardingAnswering phone/making callsWork environment:Work is performed in a normal office environment with limited privacy and some exposure to background noise.Disclaimer:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.At PRIDE, we make a difference in the lives of many, one job at a time.