Administrative Assistant (Dual Enrollment)

Administrative Support

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must have the understanding and ability to successfully support individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

Under general supervision from assigned manager, performs administrative duties in support of an assigned area, including, but not limited to, accounting, budget management, instructor onboarding, outreach, class scheduling and monitoring, and activity and event planning and logistics; provides information and assistance, including those of a confidential nature, to District staff, students, and the public; and performs a variety of special tasks and projects relative to assigned area of responsibility.

Representative duties include performing a variety of clerical, technical, and administrative activities to support office operations; greeting, receiving, and/or screening office visitors, mail, emails, and telephone callers; maintaining calendar(s) for assigned manager(s) or area of assignment; assisting employees and providing information to solve technology issues; establishing and maintaining a variety of filing systems; recording and verifying faculty, classified, student, short-term, and temporary employee time sheets; assisting in budget administration; supporting the preparation of audit schedules; assisting with building and adjusting class schedules; planning, coordinating, monitoring, and evaluating non-credit classes and special programs; coordinating classroom utilization between divisions and locations; assisting management with student conduct or grievance issues or concerns; assisting with special event planning and coordination; providing intra- and inter-related department communications; coordinating and supporting the logistical completion of contract submission to the Board of Trustees; attending meetings and trainings related to specific area of assignment; providing general work training, guidance, supervision assistance, and directing activities of students or temporary employees, or District staff.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of processes, procedures, and practices of accounting, budget preparation, and administrative responsibilities and support; Sierra College and operations of the assigned division/department; methods and procedures for planning and scheduling classes and programs; principles, practices, and techniques of communications, marketing, and public outreach; basic Hypertext Markup Language (HTML) coding techniques for updating website templates and landing pages; digital communication tools and social media platforms; basic emergency preparedness, Incident Command Systems, and response procedures and resources of the District in the assigned area, and state and federal government; federal, state, and local laws, codes, and regulations, including applicable sections of the State Education Code, collective bargaining agreements, and Family Educational Rights and Privacy Act (FERPA); basic research methods and techniques; moderate to complex mathematical concepts; English usage, grammar, spelling, punctuation, and vocabulary, including proofreading, copy writing, editing, and formatting techniques.

Ability to plan, develop, schedule, coordinate, and monitor classes, schedules, and programs; exercise sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff; provide specialized assistance, training, and information to students, District staff, and the public concerning assigned program area, functions, and resources; analyze and resolve confidential, difficult, and sensitive situations; write, edit, and prepare written marketing materials and social media posts for assigned area, as needed; occasionally work outside of regular business hours in emergency situations to assist with communications and planning as needed; use sound judgment in recognizing scope of authority; plan and coordinate logistical arrangements for special events, activities, and meetings; plan and organize work to meet schedules and changing deadlines with frequent interruptions; implement and maintain filing systems; utilize office procedures, methods, and equipment, including computers, technology, and applicable software applications sufficiently to perform the duties of the classification, including the District's Banner Enterprise Resource Planning (ERP) system and course schedule software; maintain confidentiality of information; monitor and maintain budgets and supporting documentation, including income and expenditures, and make difficult arithmetic and statistical calculations; follow oral and written directions; communicate clearly and concisely, both orally and in writing; research, compile, analyze, interpret, and disseminate data; compile information and prepare business correspondence and reports; take and transcribe recollections and notes from meetings; provide general work training, guidance, supervision assistance, and direct activities of students, temporary employees, or District staff; establish and maintain effective working relationships with those contacted in the course of work; work independently and collaboratively; apply District policies and procedures.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work is performed primarily in a standard office setting. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and to verbally communicate to exchange information. See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hear in the normal audio range with or without correction.

One of Aspen Institute's Top 150 Community Colleges in the nation. The Accrediting Commission recognized Sierra "for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission." Public Employee's Retirement System (PERS). 18 paid holidays (including extended time off during the winter break). 12 accrued paid vacation days per year (vacation accrual increases over time). Competitive benefits package. Flexible work schedules may be available. Currently during summers, some employee groups participate in 4x10 schedules. Qualifying Employer for Public Service Loan Forgiveness (in most cases).