Accounting Clerk - Temporary

Finance Assistant

Purpose: To assist Finance Director in ensuring Co-op financial systems and record keeping conform to generally accepted accounting principles (GAAP), while providing financial information and analysis to the General Manager and Board of Directors, to support achievement of GreenStar's financial objectives. To create a hospitable environment that welcomes coworkers, customers, owners, and members of the community.

Commitment: GreenStar Co-op is committed to being an organization free from discrimination. We seek out, welcome and celebrate people with diverse identities to participate in our community-owned cooperative business structure.

Status: Level III, Lead Staff, Supervised by Finance Director

Note: This is a temporary position that includes full-time hours (32-40 hours/week) from September through December of 2026 and then potential for some part-time hours when needed from January through August of 2027.

Responsibilities:

Accounting & Financial Tasks

• Prepare credit card statements for reconciliation
• Maintain working knowledge of tax rules and update vendors with appropriate exemption certificates.
• Draft internal and external reports in accordance with lender and counterparty requirements for the Finance Director's review.
• Reconcile pass-through accounts and submit reports for reimbursement as needed.
• Work with IT to ensure new items, coupons, discounts etc are accounted for accurately.
• Research, resolve, and reconcile POS and Accounting discrepancies or errors
• Assist with special projects as required.
• Conduct filing and recordkeeping as required

Accounts Payable

• Receive, process, verify, and reconcile invoices.
• Charge expenses to proper accounts and classes within the accounting system.
• Pay vendors by scheduling and preparing checks, ACH payments, and wire transfers.
• Prepare reporting and submit payment to consignment vendors.
• Coordinate payments with billpay services.
• Monitor discount opportunities to time invoice payments according to GreenStar's cost of capital.
• Resolve discrepancies between purchase orders, contracts, invoices, and payment records.
• Ensure credit is received for outstanding credit memos.
• Prepare expense reports.
• Process credit card payments.
• Review coded invoices in BillPay system for accuracy.

Implement Departmental Controls

• Maintain discretion, security, and control of financial information.
• Identify and advance opportunities to increase department efficiency and security.

Personnel

• Work with Cash Clerks to ensure all daily transactions are accounted for accurately
• Work with POS department and billpay services on invoice coding and vendor relations

Customer Service

• Assist customers with product questions in a prompt, and courteous manner, referring them to other staff when necessary.
• Work as part of a team to develop a hospitable department space that feels welcoming to all.

Safety Responsibilities

• Follow GreenStar's safety rules.
• Assist other employees in safety needs.
• Report unsafe equipment and conditions timely.
• Participate in safety training programs.
• Perform other tasks as assigned to ensure a safe and healthy work environment.

Storewide and Other Duties

• Attend Human Resources trainings, all-staff meetings, department meetings, and OBM Huddles to stay informed.
• Support on-the-job training of new staff.
• Read GreenStar publications to stay informed.
• Respect and comply with storewide personnel policies.
• Describe membership benefits, and how membership investment is made.
• Adhere to scheduled shifts.
• Perform other duties as assigned.

Requirements

Qualifications and Skills

• Communication – effective interpersonal communication with team members.
• Demonstrated ability to follow through on commitments.
• 2+ years reconciliation responsibility.
• Experience using accounting software; QuickBooks preferred.
• Experience using Point-of-Sale or ERP platforms for reporting.
• Proficient Microsoft Office knowledge and skills.
• Comfortable with building and troubleshooting Excel worksheets, using macros
• Knowledge of basic accounting principles.
• High degree of attention to detail.
• Strong time management and organizational skills.
• Open to input/feedback on work performance.
• Open to giving input/feedback on Finance department.
• Self-Driven/Motivated throughout shift.
• Knowledge or interest in learning about natural foods, local products, local farms.
• Demonstrated ability to work independently and handle multiple demands, stay calm, and prioritize.