Career Services Outreach & Data Entry Specialist

Outreach And Data Entry Specialist

Under the direction of the Director of Career Services, the Outreach and Data Entry Specialist is responsible for accurately entering, managing, and maintaining program participant records and performance data. This role plays a critical part in ensuring compliance with funding requirements, tracking participant progress, and supporting overall program operations through precise data management.

About You

You have a professional demeanor and have experience in communicating with potential funders via letters, emails and phone. You are innovative, imaginative and provide a positive role model for participants and staff. You are also independent with regards to judgment, initiative and possess advanced administrative skills.

Qualifications:

• Demonstrate cultural competency, sensitivity to and understanding of the diverse academic socioeconomic, cultural, abilities and ethnic backgrounds of the community
• Possess a valid driver's license; willingness to travel locally using own transportation to conduct work assignments
• Must have demonstrated strong communication and people skills
• Strong computer skills, including Word, Excel and Data Entry

What You'll Do:

• Accurately input participant information into internal databases and external systems (e.g. funder portals)
• Maintain up-to-date records on participant enrollment, attendance, milestones, credentials, job placements and outcomes
• Review data for discrepancies and work with program staff to ensure accuracy and completeness.
• Generate reports and summaries to support performance tracking and reporting needs
• Assist with organizing digital and physical files related to program documentation
• Support audits and monitoring visits by ensuring timely access to accurate data
• Uphold confidentiality and data security standards at all times
• Complete all duties in accordance with grand funders' protocols, SIJCC policies and procedures, and local, state and federal labor laws
• Documents and maintains complete and timely records of all work activities including outreach, attendance at events, contacts with participants and employers, follow-up activities, and outcomes
• May be required to perform other related job duties assigned by the supervisor.
• Update and maintain Database of Training Program participants
• Oversee Career Connections Event registration such as Job Fairs, THRIVE Expo, etc.
• Follow up with Career Connection Alumni and enter updated job status
• Update database with additional columns for deliverables
• Assist with additional tasks as needed.

Preferred Requirements:

• High School diploma
• Minimum 3+ years' experience doing data entry and outreach for a private or public sector agency
• Principles of marketing and public relations a plus
• Strong computer skills, including knowledge of digital and social media marketing and recruiting and basic internet research techniques
• Must have excellent verbal and written communication skills and strong interpersonal and networking skills to initiate development,and maintain relationships with employer prospects as well as program participants.
• Ability to multi-task and work well in a team atmosphere
• Proficient computer knowledge and skills
• Excellent written and verbal communication skills, as well as organizational and programmatic skills
• Detail oriented and well organized
• Flexible and able to handle multiple projects at the same time

Salary

$40,000 Annually This is a full time and in-person position.

Benefits (for full time employees)

The JCC of Staten Island is committed to keeping you and your family healthy and happy through a comprehensive benefits program. Offerings include: subsidized options for Medical; offerings for Dental and Vision coverage, FSA and Dependent Care. We also offer free LTD, STD, Life Insurance, a Pension, 403B, generous program discounts, free membership, ample time off and much more!

About Us

The Jewish Community Center of Staten Island was founded in 1929 with the goal of creating a home for the Jewish community by offering social, recreational, and educational activities. Over time, that mission expanded to help anyone who walked through the doors of any of our facilities. The JCC has become a true community centernot just for the Jewish community, but for the entirety of Staten Island. Programs serve the needs we see in our community and are constantly expanding to meet new demand. We serve people of all walks of life, from young children to seniors and everyone in between. The JCC is proud to offer services that help improve the quality of life for people on Staten Island and beyond. The JCC of Staten Island is dedicated to encouraging harmony throughout the community by providing facilities and programs that are open to all regardless of race, religion, creed, color, national origin, sex, age, disability, marital status, sexual orientation, or political affiliation. Everyone is welcome at the JCC.

Jewish Community Center of Staten Island