Project Accountant

Who We Are Populous is a global design firm that began with a singular focus: to bring people together around the things they love, through experiences that capture all the senses and amplify the atmosphere of excitement and pure joy shared in human moments. We’ve designed and delivered some of the world’s most memorable civic, sports, and entertainment buildings, from iconic stadia to ground‑breaking live music venues. What We Offer Professional & Personal Development Programs; Summer Hours; Hybrid Schedule; On‑Site Gym (Dallas/KC); Paid Architect Licensure & Certifications Exams; Wedding Pay; Charitable Match Program; Market‑Leading Wellness, Health and Welfare Benefits. Who We Are Looking For We are seeking a detail‑oriented and collaborative Project Accountant with 1‑3 years of experience to play a critical role in the financial management of projects within the firm. The candidate will work closely with Project Managers, Principals‑in‑Charge, Operations, and others to monitor project progress, manage billings, and ensure proper revenue recognition during month‑end close. What Your Day Could Consist Of Setting up projects in the financial system and ensuring all fee structures, budgets, and billing terms are accurately tied to the executed contract. Preparing monthly invoice packages (time‑and‑material and lump sum) that are consistent with contract and project‑specific requirements. Performing proper accounting and compliance for international projects and ensuring billings are inclusive of VAT or other taxes imposed. Researching any unbilled issues to optimize billing possibilities for the billing period. Ensuring consultant billings are in line with contract and appropriate phase of work, do not exceed contractual limits, and that contracts are signed and insurance certificates are on file prior to consultant payment. Following standard procedures to maintain billing folders for all projects. Working closely with PMs to keep project workplans up to date, discussing plan changes and variances to maintain accuracy and proper matching of revenue and expenses. Carefully reviewing reimbursable expenses to confirm eligibility and proper documentation for reimbursement. Reconciling project financial records on an ongoing basis, identifying discrepancies, variances, or potential issues, and proactively working with project teams to resolve them. Responding to inquiries from CFO, Controller, PMs, staff, vendors and clients. Ensuring proper revenue recognition during month‑end close. Preparing project management reports as needed. Preparing year‑end support for auditor requirements, which may include research and reconciliation, and assisting with project analysis for the annual budget process. Setting up new projects, making transfers of employee billable hours and/or expenses as needed, and opening or closing phases as needed in the system. Writing off any uncollectible receivables and labor and expenses as directed by the PM and approved by management. Requirements For Success Knowledge of general accounting principles and practices (GAAP, accrual‑based accounting) and expertise in percentage‑of‑completion accounting. Knowledge of project structure in a client/consultant business environment (WIP, job cost reporting, billing milestones) including project phase breakdowns from schematic design to CA. Familiarity with standard contract terms, including hourly, lump sum, not‑to‑exceed, and how they are applied in the billing process. Understanding of professional liability and insurance certificate requirements. Understanding of internal control principles and audit documentation requirements. Intermediate to advanced computer literacy and competency in Excel, Word, and PowerPoint. Proficiency with project accounting software (Deltek Vantagepoint) is a plus. Outstanding communication skills and a team‑oriented mindset that encourages effective collaboration. Highly organized, analytical and detail‑oriented with a strong commitment to accuracy in data entry and reporting. Highly self‑motivated and capable of thriving in a fast‑paced, deadline‑driven environment. Ability to effectively manage sensitive and confidential information. Essential Qualifications An accredited Associate or Bachelor’s degree in Accounting or Finance. 1‑3 years of experience in an accounting role. Benefits Competitive salary and bonus packages. Medical, dental and vision coverage; 401(k); FSA/HSA; paid time off; and continuing education benefits. Equal Opportunity Employer Statement Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws. #J-18808-Ljbffr Populous