Corporate Events - Operations Specialist

Corporate Events - Operations Specialist Company: Black & Veatch Family of Companies Location: Overland Park, KS, US The Corporate Events & Operations Specialist plays a key role in fostering connection, culture, and engagement across our employee‑owned organization. Based at our Corporate Headquarters (WHQ), this role will own the relationship between Black & Veatch and our Corporate Store vendor. The specialist will also be responsible for planning and executing golf tournaments, a variety of summits and showcases, along with additional internal gatherings. Key Responsibilities Employee Engagement & Internal Events Plan, coordinate, and execute golf tournaments, a variety of summits and showcases, and other internal gatherings, as well as culture‑building activities. Support internal meetings, town halls, trainings, and leadership events. Develop event timelines, logistics plans, and on‑site execution support. Ensure events align with company culture, values, and employee‑owned mindset. Manage on‑site event coordination, including setup, teardown, and day‑of support. Operations Support Coordinate space reservations, room setups, A/V needs, catering, and signage. Partner with facilities, IT, HR, marketing, and leadership teams to support event needs. Maintain event calendars and ensure smooth scheduling and communication. Support consistent standards for appearance, readiness, and functionality of event spaces. Coordinate with caterers, rental companies, beverage providers, and other vendors. Manage orders, deliveries, and on‑site vendor support. Track event‑related expenses and assist with budget management. Ensure compliance with safety, security, and company policies. Operations & Administrative Support Assist with maintaining event supplies, inventory, and storage areas. Manage corporate store, material requests, inventory, and ensure products meet brand standards and are refreshed regularly. Maintain relationship with corporate store vendor. Document processes and help maintain standard operating procedures (SOPs) for events. Support post‑event recaps, feedback collection, and continuous improvement. Provide hands‑on support across operations as needed in a dynamic HQ environment. Preferred Qualifications Bachelor’s degree in Event Management, Hospitality, Business, Marketing, or related field (or equivalent experience). 4‑6 years of experience in event coordination, office operations, or employee engagement roles. Strong organizational skills and attention to detail. Excellent communication and relationship‑building skills. Ability to manage multiple events and priorities simultaneously. Willingness to work occasional evenings or extended hours for events. Experience supporting events in a corporate headquarters environment. Background in employee engagement, internal communications, or culture initiatives. Experience working in an employee‑owned or values‑driven organization. Familiarity with event scheduling tools, vendor management, and basic budgeting. Event planning and on‑site execution. Logistics and operational coordination. Collaboration and cross‑functional partnership. Problem‑solving and adaptability. Strong sense of ownership and accountability. Minimum Qualifications Bachelor's degree in marketing, communication or related field, or equivalent experience. 6+ years of related experience. Must complete mandatory pre‑employment onboarding requirements, which may include criminal/civil background check, drug screen, and motor vehicle records search. Work Environment/Physical Demands Hybrid or flexible work options may be offered after the first 90 days based on manager discretion, job performance, and work assignments. Salary Plan MAC: Marketing & Communications Job Grade 016 Equal Employment Opportunity Statement BVH, Inc., its subsidiaries and affiliated companies comply with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status, pregnancy status, or any other status protected by law. Notice to External Search Firms Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs. #J-18808-Ljbffr