Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Medical Virtual Assistant (HIPAA-compliant)

GenTask Virtual Assistance Services

Medical Virtual Assistant (HIPAA-compliant)

Brooklyn Park, Minnesota, United States Job Openings Medical Virtual Assistant (HIPAA-compliant)

About the Role:

We're looking for a proactive and highly organized Medical Virtual Assistant to support a growing wellness-focused healthcare practice. The ideal candidate is fluent in English, experienced in patient communication, and tech-savvy with digital tools commonly used in modern healthcare and wellness coaching.

Key Responsibilities:

Patient Coordination

  • Follow up with patients after bookings
  • Provide timely and professional support via phone (Spruce or RingCentral)

Scheduling & EMR Management

  • Manage provider schedules using Practice Better
  • Coordinate calendar availability (must be online 10 AM 2 PM EST)

Email Marketing

  • Create and manage email sequences
  • Design and send campaigns using Flodesk

Social Media Support

  • Design engaging graphics with Canva
  • Schedule and post content to Instagram
  • Respond to messages and comments to boost engagement
Required Experience & Tools:
  • Fluent spoken English (for real-time communication)
  • Experience with Practice Better (EMR platform)
  • Proficient with Spruce or RingCentral
  • Skilled in Flodesk (email automation)
  • Canva for social media design
  • Instagram content management and engagement
Preferred Qualifications:
  • HIPAA-compliant work practices
  • Background in wellness coaching or healthcare
  • Tech-savvy, detail-oriented, and self-motivated
Schedule:
  • Part-Time: Monday-Friday, 10 AM 2 PM EST
  • Potential for additional hours as the role grows

To Apply: Please submit your resume and a portfolio of relevant experience and availability.

Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Medical Virtual Assistant (HIPAA-compliant) in Minneapolis, MN vacancy
  • $130.3k - $223.4k

     ...are competitive, financially sustainable, compliant, and aligned with Medica's business and...  ...programs, including FMLA, state paid family and medical leave, disability, parental, and company-...  ...Ensure full compliance with ERISA, ACA, HIPAA, COBRA, FMLA, IRS regulations, and... 
    Suggested
    Contract work
    Work experience placement
    Work at office
    3 days per week

    Medica

    Minneapolis, MN
    3 days ago
  •  ...Collaborative (i-Health), a group of local medical practices, owned and led by its...  ...for 401(k) w/ Profit Sharing, Employee Assistance Program, Lifetime Fitness Subsidy, Car Rental...  ...applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)... 
    Suggested
    Full time
    Work at office
    Local area
    Relocation package
    Monday to Friday

    Revo Health

    Minneapolis, MN
    3 days ago
  • $20.77 - $27.26 per hour

     ...At Tactile Medical, we specialize in developing at-home therapy devices to treat lymphedema...  ...that may benefit from the financial assistance program Provide order status updates...  ...appropriate regulatory requirements including HIPAA Perform other duties as assigned... 
    Suggested
    Hourly pay
    Work experience placement

    Tactile Medical

    Minneapolis, MN
    1 day ago
  • $20.52 - $26.68 per hour

     ...patients you serve. The Lead Medical Support Specialist is responsible...  ...team of MSS to remain compliant with policies and procedures...  ...strep, mono, glucose, etc.) * Assist providers during examination...  ...paperwork as needed * Follow HIPAA guidelines and safety rules *... 
    Suggested
    Hourly pay
    Local area
    Immediate start

    Concentra

    Minneapolis, MN
    3 days ago
  • $20 - $23 per hour

     ...data entry Coordinate patient flow and assist with administrative support as needed...  ...compliance with patient confidentiality and HIPAA regulations Please note that additional...  ...Compensation Benefits Package: Medical, Dental, Vision, 401K, Flexible Spending... 
    Suggested
    Hourly pay
    Full time
    Part time
    Work at office
    Local area
    Flexible hours
    3 days per week

    Specialized Dental Partners

    Minneapolis, MN
    5 days ago
  • Park Nicollet is looking to hire a Medical Receptionist to join our Primary Care Frontline team! Come join us as a Partner for Good...  ...department/site ensuring quality service through timely and courteous assistance and provide service support to patients and employers groups... 
    Full time
    Local area
    Monday to Friday
    Day shift

    Capitol View Transitional Care Center

    Golden Valley, MN
    3 days ago
  •  ...industry ~ Proven ability to listen effectively, maintain HIPAA-compliant confidentiality, and resolve patient complaints while demonstrating...  ...a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term... 
    Temporary work
    Remote work
    Relocation package
    Monday to Friday

    Fairview

    Minneapolis, MN
    3 days ago
  • $16 - $29 per hour

     ...enter client information into electronic medical record system, ensuring up-to-date records...  ..., filing and transport as needed Assist with administrative projects and support...  ...Insurance Portability and Accountability Act (HIPAA) guidelines associated with client privacy... 
    Hourly pay
    Minimum wage
    Full time
    Work experience placement
    Work at office
    Local area
    Monday to Friday

    UnitedHealth Group

    Minneapolis, MN
    1 day ago
  •  ...*One year of customer service experience required *One year of medical office setting experience preferred *Knowledge of medical insurance...  ...environment *Ability to perform front desk clinic functions *HIPAA knowledge and ability to handle confidential information *Demonstrate... 
    Full time
    Part time
    Work at office
    Local area
    Shift work
    Night shift
    Weekend work

    Children's Hospital Association

    Minneapolis, MN
    3 days ago
  •  ...*One year of customer service experience required *One year of medical office setting experience preferred *Knowledge of medical insurance...  ...environment *Ability to perform front desk clinic functions *HIPAA knowledge and ability to handle confidential information *Demonstrate... 
    Work at office

    Childrens Healthcare Services

    Minneapolis, MN
    4 days ago
  • $85k - $95k

     ...our benefits programs remain competitive, compliant, and aligned with our commitment to...  ...all employee benefit programs, including medical, dental, vision, life, disability, voluntary...  ...regulations, including ERISA, ACA, COBRA, HIPAA, FMLA, and other benefit-related requirements... 
    Local area
    Monday to Friday

    Park Dental

    Minneapolis, MN
    2 days ago
  • $19.5 - $21 per hour

     ...visitor's, and staff's confidentiality according to HIPAA requirements and Compass policy. Utilizes Electronic Medical Record system as needed to verify patient...  ...our onsite facilities or through our flourishing virtual programming. Compass fills a critical gap between... 
    Work at office
    Local area
    Flexible hours

    Compass Health Center

    Minneapolis, MN
    3 days ago
  • $16 - $29 per hour

     ...demographic and financial data and enters information into an electronic medical record. Location: 800 E 28th St, Minneapolis, MN 55407...  ...Directs patient to their appointment or procedure May assist in scheduling add-on appointments Documents any issues and resolutions... 
    Hourly pay
    Daily paid
    Minimum wage
    Full time
    Part time
    Work experience placement
    Work at office
    Local area
    Relocation package
    Monday to Friday
    Afternoon shift

    UnitedHealth Group

    Robbinsdale, MN
    4 days ago
  • $25 per hour

     ...transport of patients for tests that are not offered in the hospital. Qualifications Minimum Qualifications * High school diploma or equivalent preferred. * Experience with medical files and terminology. Additional Data Equal Opportunity Employer/including Disabled/Veterans... 
    Daily paid
    Full time
    Part time
    Relief
    Weekend work

    Regency Hospital

    Minneapolis, MN
    1 day ago
  • $22 - $25 per hour

     ...Minneapolis Radiation Oncology is recruiting for a part time 0.5 Medical Secretary to work in our busy Radiation Therapy Department...  ...appointment scheduling, patient chart prep, answering phones and assisting clinic personnel with a variety of administrative and ordering... 
    Hourly pay
    Full time
    Part time
    Flexible hours
    Shift work

    Minneapolis Radiation Oncology

    Minneapolis, MN
    2 days ago
  •  ...Discovery Clinic located at M Health Fairview University of Minnesota Medical Center - West Bank. Shifts are Monday-Friday, 8:30am-5:00pm....  ...operation of both reception check-in and checkout procedures. Assists with phones and schedules future appointments and/or procedures... 
    Full time
    Contract work
    Work at office
    Relocation package
    Monday to Friday
    Shift work

    Fairview Health Services

    Minneapolis, MN
    3 days ago
  • $18.88 - $24.54 per hour

     ...Job Duties Medical Assistant Location US-MN-Blaine Job ID 348895 Pos. Category Medical Center - Medical Assistant Pos. Type Full...  ...and distribute employer results/paperwork as needed Follow HIPAA guidelines and safety rules Attend center staff meetings... 
    Hourly pay
    Full time
    Work at office
    Local area
    Immediate start
    Shift work

    Concentra

    Minneapolis, MN
    1 day ago
  •  ...and visitors by serving as liaison between patient/visitor and medical center staff when there is a complaint, concern, issue or grievance...  ...concerns, complaints, issues and grievance by working with and assisting staff to achieve satisfactory results for that patient/visitor... 
    Work at office
    Monday to Friday
    Shift work
    Day shift

    Minnesota Visiting Nurse Agency

    Minneapolis, MN
    1 day ago
  • $22.2 - $26 per hour

     ...patients for tests that are not offered in the hospital. Qualifications Minimum Qualifications High school diploma or equivalent preferred. Experience with medical files and terminology. Additional Data Equal Opportunity Employer/including Disabled/Veterans #J-18808-Ljbffr... 
    Full time
    Night shift

    Select Medical

    Golden Valley, MN
    2 days ago
  • $19.75 - $26 per hour

     ...Medical Support Assistant @ VA Facilities We are seeking a Medical Support Assistant @ VA facilities to join our team! As a Medical Assistant, you will be preparing for each patient visit by preparing charts and pulling notes before their arrival, providing routine... 
    Hourly pay
    Work at office

    Presidential Staffing Solutions LLC

    Minneapolis, MN
    1 day ago
  •  ...Paid time-off (PTO) and paid holidays ~ Medical, Dental, and Vision Insurance ~ Health...  ...Supplement Life Insurance ~ Employee Assistance Program (EAP) ~ Short-Term Disability...  ...weekly minimum, or as needed. Maintain HIPAA and Confidentiality for all patient and... 
    Hourly pay
    Temporary work
    Work at office
    Local area
    Monday to Friday
    Flexible hours
    Shift work
    Weekend work

    Colorado Center For Reproductive Medicine

    Minneapolis, MN
    1 day ago
  •  ...Operations Maintain and evolve core people operations systems, policies, and documentation. Help ensure the company stays compliant with employment practices and evolving regulations. Partner with Finance and external advisors on compensation, benefits, and... 
    Full time
    Freelance
    Shift work
    3 days per week

    Zeus Jones

    Minneapolis, MN
    3 days ago
  • $22.68 - $26.08 per hour

     ...range will vary based on a variety of factors, including but not limited to experience & education) BENEFITS * Health Coverage: Medical, Dental & Vision Insurance * Retirement: 401(K) with Company Match, Profit Sharing * Time Off: Generous PTO, Holiday Pay,... 
    Full time
    Temporary work
    Work at office
    Local area
    Remote work

    MNGI

    Minneapolis, MN
    1 day ago
  • $22.49 - $30.51 per hour

     ...Job Title Assist with coordination of care of patients in conjunction with the nursing staff, providers and the multidisciplinary team...  ...Unit Coordinator program 2 or more years of experience in a medical office or hospital setting preferred if not certified as a Health... 
    Hourly pay
    Temporary work
    Work at office
    Shift work
    Weekend work
    Day shift
    Afternoon shift

    Allina Health

    Minneapolis, MN
    5 days ago
  • $16 - $29 per hour

     ...demographic and financial data and enter information into an electronic medical record. Location: 800 E 28 th St, Minneapolis, MN 55407...  ...Directs patient to their appointment or procedure May assist in scheduling add-on appointments Documents, any issues and... 
    Hourly pay
    Daily paid
    Minimum wage
    16 hours
    Permanent employment
    Full time
    Part time
    Work experience placement
    Work at office
    Local area
    Relocation package
    Monday to Friday
    Shift work

    UnitedHealth Group

    Columbia Heights, MN
    22 hours ago
  •  ...Referral Coordination Team (RCT).; Schedule appointments and manage work lists per policy; assign and adjust staffing as needed.; Assist with complex/non-standard procedures and clinical flow processes across multiple clinics, specialties, and community resources.; Serve... 

    USA Government Jobs

    Minneapolis, MN
    5 days ago
  • $20 - $25 per hour

     ...Medical Administrative Assistant Maplewood Area, MN $20-$25/hour DOE Monday-Friday | 8:00 AM-4:30 PM Contract-to-Hire About the Opportunity...  ...and distribute meeting notes Maintain compliance with HIPAA and clinic policies Partner with providers and team... 
    Permanent employment
    Contract work
    Work at office
    Local area
    Monday to Friday
    Weekend work
    Afternoon shift
    Weekday work

    Ultimate Staffing

    Saint Paul, MN
    5 days ago
  • $130k - $320k

     ...tariff strategies and policies that are compliant with local and international regulations...  ...offer for full-time team members: ~ Medical, Dental, and Vision Insurance on the...  ...primary and secondary caregivers ~ Tuition Assistance Program and CPA support program with... 
    Full time
    Local area
    Remote work
    Flexible hours

    Aprio

    Minneapolis, MN
    4 days ago
  • $21 - $23 per hour

     ...families, public, co-workers, and professional offices Knowledge of HIPAA privacy standards and PCI compliance regulations Proficient...  ...(computer, applications, phone systems) Basic knowledge of medical terminology Detail-oriented, good organizational skills, and... 
    Contract work
    Work experience placement
    Immediate start
    Shift work

    Apax Staffing LLC

    Minneapolis, MN
    3 days ago
  •  ...Medical Receptionist As a Medical Receptionist, you will be the first point of contact...  ...accurate and all information is verified. Assist with all incoming fax messages....  ...Order office supplies as need. Follow HIPAA and OSHA policies. Other duties as assigned... 
    Work at office

    Tareen Dermatology

    Roseville, MN
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Medical Virtual Assistant (HIPAA-compliant). Be the first to apply!