Bid Co-ordinator

About the Role The Bid Coordinator is responsible for supporting Future Business, Programme and Capability teams to deliver on all the expectations associated with the end-to-end Bid Process, including planning and managing activities across a range of disciplines, as well as identifying and delivering bid plans and strategies. The role focuses on undertaking a wide range of coordination and administration duties to support the bidding and work‑winning activities, including submission of formal responses to tenders, EOIs, pre‑qualifications and vendor portals. Organisation and Relationships The Bid Coordinator reports to the Future Business Director – North America, has a functional alignment to the Head of Bidding and will work closely with the Future Business Team. The core focus is on supporting a range of bidding activities across the business, including planning and managing bid activity, drafting and coordinating proposal responses and following best practice bid governance. Scope of the Role Utilise and champion bidding lifecycle processes. Champion the bidding practice as outlined in BMT’s “Work Winning Handbook” in line with best industry practice. Coordinate incoming tenders. Monitor procurement portals/avenues for project opportunities and disseminate bid alerts accordingly. Act as a point of contact for bids and frameworks, distributing updates and relevant information to the relevant teams. Deconstruct bid briefing documents and coordinate early pursue/ no pursue and go/ no go decision making; once agreed to proceed, develop and implement clear Bid Plans. Plan, coordinate and program manage the entire bid process for responding to bids, EOIs and frameworks, liaising with the required individuals and other stakeholders to resource bid responses. Facilitate the development and completion of bids, EOIs and framework responses by gathering technical, commercial and financial information from a wide range of sources across the business in a structured manner. Coordinate inputs from a variety of stakeholders, typically involving contributions from sales, business development, marketing/graphics, finance, commercial, programmes and capabilities, and a wider supply chain of external input as required. Ensure compliance with corporate processes, procedures, guidance, and record approvals accordingly; this also includes ensuring that the correct technical, commercial and financial reviews are completed and documented. Review bid, EOI and framework deliverables, providing a pre‑submission control point to ensure quality of the final outputs and consistency in scope and language with the customer requirements. Close monitoring of the bid delivery process against the agreed timescales and requirements, including any changing requirements. Facilitate bid workshops where required, organising meetings, providing briefings and ensuring that everyone involved in bidding understands the customer requirements and processes associated with bid planning and preparation, and can contribute meaningfully to winning bids. Contribute to developing messaging, materials and bidding collateral for each bid, EOI and framework submission based on customer requirements. Ensure timely delivery of compliant bids and framework submissions. Ensure that all bid filing (electronic and hard copy) follows a consistent and clear format. Contribute to capture planning sessions and developing winning strategies, working closely with Business Development Managers and Programme Managers. Conduct bid debriefs on both successful and unsuccessful bids and incorporate these lessons into future bids (learning from experience). Maintain records within the Management Information System (or equivalent software tool) to ensure that the bid and framework information is current and correct. Collate, manage and disseminate critical information which could support other bids. Ensure that standard materials (e.g., proposal templates, exemplar bids, project evidence, customer testimonials, CVs, pen portraits, corporate information and certificates) are regularly updated and available for use by bid team members and the wider organisation. Proactively look for ways to continuously improve bidding practice and contribute to increasing win rate. Deliver on other business tasks such as bid trend and pipeline reports, monthly reporting, as required by the business needs. Carry out other duties as may reasonably be required to achieve the above job purpose. Location & Flexibility Office location: Houston, TX. This hybrid role requires a minimum of two in‑office days per week. Travel to customer sites or for meetings may also be required. This is a full‑time position. Skills, Knowledge and Expertise The successful applicant will be highly motivated to support work‑winning activities, have an excellent eye for detail, and take personal pride and responsibility for all aspects within their control. The Bid Coordinator will need the following: Proven track record of bid coordination (minimum 3 years of experience in bidding). Experience with major tenders for government and industry. Knowledge and understanding of procurement processes and bid governance. Demonstrated understanding of bidding and a wider work‑winning practice, procurement processes and quality systems. Show initiative, creativity and flexibility in approach, and ability to engage people from different functions to deliver bids. Ability to work independently and communicate effectively with stakeholders at all levels. Take immediate ownership of the tender process. Excellent time management skills and ability to prioritise a busy schedule and workload. Consistently look for new and more effective ways to do things. Equal Opportunity Statement BMT hires talented people and welcomes applications from everyone. BMT is an equal‑opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, pregnancy, genetic information, national origin, disability, protected veteran status or any other characteristic protected by law. Benefits Competitive salary and a wide range of benefits including health, dental, vision, life and disability insurance, health‑care flexible spending account, dependent‑care reimbursement plan, 401(k), PTO, holidays and a floating holiday, plus professional development opportunities. Salary Range $75,000 – $85,000 #J-18808-Ljbffr Bmt Defence Services LTD