Administrative Specialist II

Administrative Specialist II – Advanced Distribution Infrastructure

Sirius Staffing is seeking an Administrative Specialist II – Advanced Distribution Infrastructure in Tampa, FL. This role works with the Advanced Distribution Infrastructure team and will serve as the SAP partner to the lead administrative specialist, assisting with originating reports, reviewing limits, and processing purchase requisitions and invoices. Work Schedule: Monday–Friday; must work in office 4 days per week/1 day remote Pay Rate: $31.03/hr

Primary Duties & Responsibilities

• Perform general office duties including data entry, maintaining files, record-keeping activities, and handling confidential data. Monitor inventory levels of office supplies and initiate purchase orders as necessary.
• Process incoming vendor invoices. Receive, prioritize, and distribute incoming mail.
• Prepare meeting materials, including agendas, handouts, and presentations.
• Communicate with internal and external customers, take detailed messages, and convey them to appropriate personnel. Respond to general inquiries and telephone calls by researching information and making decisions on routine matters as authorized or delegated.
• Schedule internal and external meetings and appointments, notify attendees, and make necessary arrangements as directed. Take minutes for departmental meetings as needed. Coordinate simple travel arrangements.
• Prepare and process forms, documents, and requisitions following standard procedures. Maintain logs and records of area activities. Calculate various data, including payroll summaries and financial information. Assist with coordination and data collection for smaller, less complex budgets.
• Create and maintain basic charts, graphs, spreadsheets, and databases. Prepare summary information for manager review. Update recurring and routine internal reports. Collect and verify data.
• Support emergency response plans by assisting office personnel with communication and handling support requests. Provide support to the workflow analyst and lead administrative specialist during emergency responses.
• Assist the lead administrative specialist as an SAP partner with originating reports, reviewing limits, and processing purchase requisitions and invoices.

Qualifications

• High school diploma or equivalent
• Minimum of two years of administrative support or other relevant office experience
• Must have exposure to SAP and working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to operate a variety of basic and complex office equipment.
• Effective computer skills, including:
• Creating and maintaining basic spreadsheets
• Creating graphic material and presentations
• System downloads
• Running reports
• Data entry
• Word processing
• Ability to resolve a variety of issues and topics of a fairly non-routine nature with some independence or by referencing documentation, manuals, and guidelines.

May consider:

• TEC/PGS call center experience involving special assignments or projects relatable to the required Knowledge, Skills, and Abilities defined.
• A college degree from an accredited institution may be considered in lieu of up to one year of the required

Preferred: Two years of direct administrative assistance experience in an office environment; Experience in a utility environment. Leadership Competencies

• Speaks up on Safety, Health, and the Environment.
• Takes Ownership and Acts with Integrity.
• Drives Operational Excellence for Customers.
• Builds Strong, Collaborative Relationships.
• Cultivates Innovation and Embraces Change.
• Thinks Strategically and Exercises Sound Judgment.

Work Conditions

• Occasional travel and storm restoration overtime are required when needed.

Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law. #IND1