Office Supervisor

Job Description

Job Description

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service.

With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S.

At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits:

• Competitive Compensation
• Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost)
• 401K (generous retirement benefits) with a Company Match
• Paid Holidays and Paid Time Off

** Summary ** : The Office Supervisor oversees daily administrative and office operations within a bakery manufacturing facility. Role ensures efficient office workflow, accurate documentation, and effective coordination between administrative staff and plant departments such as production, quality, warehouse, and leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for credit control, collection and reporting
• Maintains accounts receivable insurance program.
• Assist General Manager as appropriate and in report preparation
• Directs the local accounts payable function, assuring coordination with central accounts payable
• Directly manages administrative and customer service employees.
• Local payroll reporting and maintains all payroll records.
• Union dues billing, health & welfare, and pension payments and reconciliation.
• Maintains all personnel Files, 401k and insurance programs.
• Assists Central Accounting in period close.
• Ensures compliance to administrative policy and procedures.
• Handles corporate requests for information.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.
• Exemplify the BakeMark core values of Partnership, Performance and Passion in all aspects of assigned duties.
• Other duties may be assigned to meet company goals.
• Clear reporting on the period GM report is a key requirement, with clear actions for deficiencies as well as opportunities. The report should prompt an open discussion of all other issues as well as responsible reporting on the period report. A clear insight into the working of the branch and the company should be the outcome.

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities as a member of Branch staff, in accordance with Company policies and applicable laws. Directly supervises non-exempt administrative employees. Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong leadership skills.
• Ability to supervise others.
• Strong PC skills including Excel, Access and Word.
• Able to handle information requests in a timely fashion.
• Able to organize work to meet deadlines.
• Ability to work in a team environment.

** EDUCATION AND/OR EXPERIENCE **

Associate’s degree in accounting or business and four years of related experience; or appropriate combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must be able to stand, walk, reach with hands and arms, and talk or hear continuously for 8 or more hours at a time. The employee must be able to use hand to finger, handle, or feel; climb or balance, stoop, kneel, crouch, or crawl, taste or smell for 8 hours or more at a time, and lift and/or move object approximately 25 to 50 pounds from floor level to a height of 6 feet.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to risk of electrical shock and risk of radiation. The noise level in the work environment is usually moderate. Must taste, touch, and smell finished bakery products and related ingredients. Duties will be performed primarily indoors in an office-type environment, with occasional work being performed in a warehouse and/or freezer (exposure to –15-degree temperatures).

BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.