DHB Project Coordinator

Role Description

The APD Project Coordinator is an essential entry-level role that provides the foundational administrative and operational support needed for the APD Team to function effectively. This position assists with contract tracking, documentation management, process organization, and communication to ensure APD activities run efficiently and remain compliant with federal and state requirements.

• Support APD development activities through scheduling, meeting coordination, and preparation of required documentation
• Assist with contract tracking and alignment between APDs, amendments, and contract requirements
• Maintain and organize APD documentation, templates, correspondence, and audit records
• Help track deliverables, timelines, and dependencies across APD efforts
• Prepare status updates, meeting summaries, and reports as needed
• Ensure documentation accuracy and readiness for APD submissions
• Support cross-team communication between business units, project teams, vendors, budget offices, and other stakeholders
• Assist with version control, document formatting, and quality checks
• Provide logistical support for APD kickoff, review, and closeout cycles
• Help maintain internal tools, trackers, and repositories used by the APD team
• Support continuous process improvement efforts within the APO

Qualifications

• Experience executing against multiple priorities/projects: Required - 2 Years
• Working knowledge of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.): Required - 2 Years
• Very good documentation, organizational, and coordination skills: Required - 3 Years
• Very good level communication skills, both verbal and written: Required - 2 Years
• Demonstrated collaboration experience: Required - 2 Years
• Ability to manage multiple tasks and deadlines in a fast-paced environment: Required - 2 Years
• Experience with administrative support, scheduling meetings, managing documentation, coordinating communications, and other duties as assigned: Required - 2 Years

Questions

• Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?
• All work must be completed remote. Do you agree to this requirement?
• Your candidate must be able to attend an in-person interview. Do you agree to this requirement?
• What is your candidate's email address?
• How soon can your candidate start if selected for this opportunity?
• Vendors are encouraged to submit candidates that are available for the duration of the assignment. Do you anticipate your candidate being able to work until the proposed end date listed on this VectorVMS req?
• Vendors must disclose to the agency if the candidate will be subcontracted at the time of submission. Is your candidate an employee of your company or a subcontractor? Please be sure to notify a CAI Account Manager if your candidate's employee status changes.
• Vendors must notify the agency if any portion of the requirements listed in this task order will be outsourced to other countries. Do you anticipate outsourcing any work being done for this assignment to another country?
• Candidates submitted above the hourly Vendor Rate of $$ may not be considered for this assignment. Do you agree to this requirement?
• Payment for all approved hours will be paid at the straight hourly rate regardless of the total hours worked by the engaged resource. It is the responsibility of the Vendor to adhere to any applicable compensation laws including payment for overtime hours. Do you agree to this requirement?
• Have you thoroughly validated, and attest to the accuracy of, the credentials listed throughout your candidate's VectorVMS profile and resume pursuant to Section 5.2.5 of ITS-009440?