Accounts Payable Specialist

Join CBX Solutions

Build your career where you matter. Join CBX Solutions, the nation's leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you'll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why work with us? We're committed to your success, personally and professionally. You'll have access to:

• Comprehensive benefits: health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-life balance: generous paid time off for rest, family, and self-care.
• Career growth: you'll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive culture: innovation, creativity, and teamwork are at the heart of everything we do.

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for all areas of invoice processing and reconciliation. This position will be responsible for ensuring bills match purchase order cost, product and quantity. The Accounts Payable Specialist is responsible for keeping accurate and up-to-date invoice records. This person follows which purchase orders are "open" or "closed" while communicating with vendors about the invoices and products received. The Accounts Payable Specialist will have contact with a variety of staff members and vendors, which requires strong interpersonal communication skills both written and verbal.

Essential functions:

• Reviews and verifies invoices, check requisitions, expense reports, and enters them into ERP system
• Reconciles other accounts payable transactions
• Prepares and performs daily check runs (back up function)
• Prepares analysis of vendor accounts upon request
• Monitors accounts to ensure payments are up to date
• Researches and resolves invoice discrepancies and issues
• Maintains vendor/supplier file, along with W-9 files and other qualifying information
• Corresponds with vendors and other associates and responds to inquiries
• Responsible for 1099 reporting and ensuring the accuracy of the information maintained in the accounting system
• Other relative duties as assigned

Minimum qualifications:

• High school diploma college preferred
• 2-5 years of experience in accounts payable performed
• Proficient in MS Office Suite
• Strong verbal and written communication skills
• Strong organizational skills
• Strong interpersonal and customer service skills
• Ability to multi-task, work under pressure and meet deadlines

Knowledge, skills and abilities:

• Excellent Excel experience and skills required
• High attention to detail, self-motivated, and the ability to work independently
• Excellent organizational skills
• Strong PC and systems skills required, proficient in Microsoft Office Suite
• Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
• Must be proficient in MS Word, Excel, and PowerPoint software programs
• Excellent verbal and written communication skills required

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 525 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work environment:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.

Equal opportunity employer:

CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.

The Cook & Boardman Group, LLC