Executive Assistant and Board Liaison

POSITION OVERVIEW:

The Executive Assistant to the President provides high-level administrative, operational, and strategic support to ensure the President can effectively lead Field to Market’s mission, partnerships, governance, and organizational priorities. The Executive Assistant acts as a strategic gatekeeper, ensuring the President focuses exclusively on high-value relationships, board governance, and public-facing advocacy. This role requires exceptional professionalism, judgment, and discretion, along with the ability to anticipate needs, manage complex workflows, and represent the President with accuracy and poise.

RESPONSIBILITIES:

Executive Support & Operations Manage the President’s calendar, including scheduling meetings, coordinating availability, resolving conflicts, and ensuring adequate preparation and briefing time. Oversee email and communication management by prioritizing messages, drafting responses, and flagging time sensitive items. Prepare briefing materials, talking points, presentations, and background research in advance of board meetings, stakeholder engagements, and strategic discussions. Coordinate domestic travel, logistics, itineraries, and expense reporting with accuracy and timely documentation. Maintain an organized system for tracking commitments, deadlines, and follow-ups across multiple strategic initiatives. Governance & Board of Directors Liaison Support the President in preparing for Board of Directors meetings, including agenda drafting, materials preparation, and documentation. Assist in ensuring accurate records, governance compliance, and timely correspondence with board members and committee leaders. Track board-related action items and help coordinate communication across governance bodies including committees, sectors, and councils. Stakeholder & Member Engagement Serve as a professional and reliable point of contact for members, partners, funders, and external stakeholders on behalf of the President. Coordinate meeting logistics, materials, and follow-up communications to support member engagement and satisfaction. Assist with managing relationships across diverse stakeholder groups, ensuring alignment with Field to Market’s mission and strategic priorities. Strategic & Organizational Support Support the President’s leadership in developing and implementing strategic priorities by maintaining project timelines, tracking milestones, and coordinating cross-team collaboration. Assist in researching and preparing materials related to funding opportunities, grants, and public private partnerships. Help maintain visibility and brand representation through coordination of speeches, appearances, and external communications. Provide administrative support related to financial reporting, performance evaluations, policy development, and organizational planning.

REQUIREMENTS:

5+ years of experience supporting senior executives or C-suite leaders. Exceptional organizational, time management, and project management skills. Excellent written and verbal communication skills, with a high level of emotional intelligence, professionalism, and diplomatic demeanor. High proficiency in Microsoft Office Suite, CRMs, virtual collaboration tools, and remote work technology. Ability to handle confidential information with impeccable discretion and judgment. Proven ability to work independently, anticipate needs, and take initiative. Familiarity with board governance and nonprofit operations. Travel required (up to 15%), including occasional short notice travel. Preferred: Experience in a nonprofit, membership-based, sustainability, or agriculture-related organization. Understanding of sustainable and regenerative agriculture. Demonstrated ability to support complex stakeholder environments. Field to Market is proud to be an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees in accordance with applicable federal, state, and local laws. Salary range: $50,000-$70,000