Bilingual Administrative Assistant

Bilingual Administrative Assistant

Bilingual Administrative Assistant First Shift Temp possible Temp to Hire Pay $ 17 / hr

Responsibilities:

• Confirm and scan all inbound documents from receiving.
• Accurately capture and enter document details into the tracking system.
• Capture export releases and ensure they are accurately recorded in the tracker.
• Follow up with necessary notification emails to relevant parties.
• Build job jackets for warehouse processing, ensuring all required documentation is included and properly organized.
• Assist with packing documents into the warehouse system for issuance.
• Prepare all necessary documents for export in compliance with company policies and regulations.
• Monitor and follow up on staged shipments pending export.
• Send follow-up emails to ensure timely processing and resolve any issues that may arise.
• Perform other duties as assigned to support the efficient operation of the document control and warehouse processing functions.

Qualifications:

• High school diploma or equivalent.
• Bilingual in English and Spanish.
• Proficiency in using document management systems and tracking tools.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficient in MS Office (Word, Excel, Outlook).