Administrative Assistant

Houston Temp to Perm - Administrative Assistant - Flower Globe

Job description
Bill Doran is a family-owned wholesale florist that was founded in Rockford IL in 1945. Our Houston, TX location is seeking a professional Administrative Assistant to the Flower Globe department within Bill Doran Company. This position supports the daily administrative operations of this department. The ideal candidate will be a detail-oriented and dependable individual that can work independently and collaboratively as a valued employee. We are seeking an individual that is detail oriented and able to undertake a variety of administrative support tasks and work effectively in a fast-paced environment. This is a part-time temp position with a potential to become a permanent placement for the right individual.


Monday - Friday - 9:00 a.m. - 3:30 p.m. (30-35 hours per week)


Wages: $16.00 per hour


Essential Job Duties:

• Deliver exceptional customer service and support via telephone, online correspondence and/or in person.
• Support department manager with organization of office responsibilities and tasks.
• Sort and distribute communications in a timely manner.
• Ensuring accuracy and validity of information on records, reports or other documents as assigned.
• Schedule and plan appointments, meetings and travel arrangements.
• Support the administration and record keeping of levels of inventory and identify daily shortages.
• Sort and distribute inquiries on our company and products and address in a timely manner.
• Coordinate with other departments including corporate office to ensure compliance with company policies and procedures.
• Build long-lasting and trusting relationships with suppliers, customers, and colleagues.
• Perform other administrative support tasks which includes keeping file work updated and organized, drafting correspondence, and conducting research.
• Possible travel to alternative location(s) and/or drop offs or pick-ups. Driver's license with a clean driving record (minimum of 5 years no DUIs) is required.
• Other duties as assigned.

Requirements:

• High School graduate or GED.
• A passion for customer service to build rapport and lasting relationships with customers, vendors, and employees.
• A positive attitude and self-starter with the ability to work well individually and in a team environment.
• Excellent communication skills (verbal and written) with a positive attitude displaying strong interpersonal skills with customers, vendors and employees.
• Dependability and punctuality are necessary.
• Excellent time management, effective organizational skills, sound judgement with ability to prioritize and an affinity for attention to detail.
• Experienced in MS Office and other software and/or POS systems.
• Ability to sit, stand, or walk, for extended periods of time during scheduled shifts.
• Ability to lift and/or move up to 35 lbs. during scheduled shifts.
• Work in various temperature conditions, office, and/or colder environment (cooler) during scheduled shifts.
• Present self-well-groomed, clean, and neat appearance.
• Some sales experience is a plus.
• Bilingual (Spanish) is a plus

Experience:

• Administrative Assistant (Required: 1 year)
• Customer service: 1 year (Required: 1 year)
• Driver's license with a clean driving record (minimum of 5 years no DUIs) (Required)
• Sales Experience (Preferred: 1 year)

Compensation / Pay Rate (Up to): $16.00 - $16.00 Per Hour