Marketing And Business Development Coordinator

Marketing & Business DevelopmentCoordinator Reports To: President & CEO Location: Company office / job sites, with local travel as needed Classification: Full-Time, Non-Exempt Compensation: $20.00 – $25.00 per hour, depending on experience, plus benefits Position Summary The Business Development & Marketing Coordinator drives the growth engine of Sovereignty Construction. This role owns the front end of our project pipeline — finding leads, tracking bid opportunities, and supporting RFP responses — while also building the company’s brand through content, photography, events, and our digital presence. The ideal candidate is a self-starter who is equally comfortable researching a bid opportunity in the morning, shooting job-site photos at lunch, and posting to social media in the afternoon. You will work directly with the President & CEO and the project team, and your work will be visible in every proposal we submit and every impression the public has of our company. Key Responsibilities Lead Generation & RFP / Bid Pursuit Identify and qualify new project leads through plan rooms, bid boards, public agency portals, tribal and government procurement sites, and industry relationships. Monitor RFP/RFQ/ITB postings daily; summarize opportunities, deadlines, and requirements for go/no-go decisions with leadership. Coordinate and assemble bid and proposal packages — forms, references, resumes, project sheets, insurance and licensing docs — accurately and on deadline. Maintain a library of proposal content: boilerplate, past-project descriptions, team bios, and certifications. Track outcomes of every pursuit and debrief wins and losses to sharpen future bids. Pipeline Management & Market Research Own the CRM / pipeline tracker: keep every lead, pursuit, and relationship current from first contact through award. Produce a weekly pipeline report for leadership showing active pursuits, upcoming deadlines, and forecasted revenue. Research target markets, agencies, developers, and general contractors; build contact lists and account plans. Monitor competitors, market trends, and upcoming capital improvement programs to position the company early. Content Creation, Photography, Videography & Advertising Plan and capture professional-quality photo and video of job sites, completed projects, and team members. Produce project case studies, capability statements, flyers, and email campaigns. Manage the content calendar so marketing output is consistent, on-brand, and tied to business goals. Plan and place paid advertising (digital, print, trade publications); track spend and results. Trade Shows & Events Research, recommend, and calendar the trade shows, conferences, and networking events worth attending each year. Handle event logistics end to end: registration, booth materials, giveaways, shipping, and setup/teardown. Represent the company professionally at events and capture leads for follow-up. Coordinate company-hosted events such as groundbreakings, ribbon cuttings, and client appreciation gatherings. Brand Identity & Internal Marketing Serve as the guardian of the Sovereignty Construction brand: logo use, colors, templates, apparel, vehicle graphics, and job-site signage. Keep proposals, presentations, and documents consistent with brand standards. Support internal culture and communications: team announcements, milestone celebrations, recruiting materials, and company swag. Website, Digital Presence & Social Media Maintain and update the company website: project portfolio, team pages, news, and SEO basics. Own social media accounts (LinkedIn, Instagram, Facebook, and others as appropriate): plan, post, engage, and grow the following. Manage Google Business Profile, online directories, and review platforms; respond to reviews promptly. Track website and social analytics and report monthly on what is working. Administrative Support Provide day-to-day administrative support to the President & CEO and project team: scheduling, correspondence, and document preparation. Answer and route phone calls and general email inquiries professionally and promptly. Maintain organized digital and physical filing systems for proposals, contracts, licenses, insurance certificates, and marketing assets. Prepare, format, and proofread letters, meeting agendas, presentations, and internal documents. Assist with ordering office and marketing supplies, coordinating vendors, and tracking related expenses. Support meeting logistics: scheduling, room/tech setup, taking notes, and following up on action items. Qualifications Required 2+ years of experience in business development, marketing, proposal coordination, or a related role. Strong writing and proofreading skills — able to produce clean, professional proposal and marketing copy. Proficiency with Microsoft Office (Word, Excel, PowerPoint) and design tools such as Canva or Adobe Creative Suite. Comfort with photography/videography using a smartphone or DSLR, and basic editing. Highly organized, deadline-driven, and able to juggle multiple pursuits and campaigns at once. Valid driver’s license and ability to travel locally to job sites and events. Preferred Experience in construction, engineering, architecture, or another built-environment industry. Familiarity with public agency and tribal procurement processes (RFP/RFQ/ITB). Experience with CRM software and email marketing platforms. Working knowledge of website content management systems (WordPress, Squarespace, or similar) and basic SEO. What Success Looks Like A pipeline tracker that leadership trusts — current, accurate, and reviewed weekly. No missed bid deadlines; every proposal submitted complete, compliant, and on-brand. A steady drumbeat of quality content: fresh project photos, an active social presence, and a website that reflects our best work. A recognizable, consistent brand across everything the company touches — from hard hats to proposals. Compensation & Benefits Pay range: $20.00 – $25.00 per hour, depending on experience and qualifications. Benefits package details provided during the interview process. #J-18808-Ljbffr