Accounts Payable Specialist

Position Summary

We are seeking detail-oriented Accounts Payable Specialists to join our client's accounting team. The ideal candidate will have experience processing a high volume of invoices in a fast-paced environment, with a strong emphasis on manual invoice entry, coding, reconciliation, and vendor management. This position requires exceptional accuracy, time management skills, and the ability to prioritize large workloads while meeting strict payment deadlines.

Key Responsibilities

Accounts Payable Processing

• Process a high volume of vendor invoices daily through manual invoice entry and coding.
• Review invoices for accuracy, proper approvals, supporting documentation, and compliance with company policies.
• Match invoices to purchase orders and receiving documentation, as applicable.
• Research and resolve invoice discrepancies, pricing variances, and payment issues.
• Ensure timely processing of invoices to maintain vendor relationships and avoid late fees.

Vendor & Payment Management

• Maintain vendor records and assist with new vendor setup, including W-9 collection and validation.
• Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
• Prepare and process ACH, wire, and check payments.
• Reconcile vendor statements and investigate outstanding items.

Reconciliation & Reporting

• Reconcile accounts payable subledger balances.
• Assist with month-end close activities, including accruals and account reconciliations.
• Support annual 1099 preparation and reporting.
• Maintain accurate electronic and physical records of invoices and payment documentation.

Process Improvement & Compliance

• Ensure adherence to internal controls and accounting policies.
• Assist with audit requests by providing supporting documentation.
• Identify opportunities to improve AP workflows and processing efficiency.

Qualifications

Education

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent work experience will be considered.

Experience

• 2+ years of accounts payable experience.
• Demonstrated experience processing high volumes of invoices manually.
• Experience with full-cycle accounts payable processes.
• Strong knowledge of invoice coding, three-way matching, and payment processing.

Software Skills

• Microsoft Excel (VLOOKUPs, Pivot Tables, reconciliation functions).
• Experience with ERP systems.
• Experience with invoice processing and workflow systems preferred.

Benefits

• Medical, dental, and vision insurance.
• 401k retirement account.

Pay Details: $24.00 to $30.00 per hour

Search managed by: Matthew Nolan


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.