Legal Administrative Assistant

Job Description

Job Description

POSITION : Legal Administrative Assistant (National Law Firm)

Company: Prestigious National Law Firm

Location: Garden City, NY (On-site)

Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, comprehensive benefits, and 401(k).

Position Overview Legal Administrative Assistant:

A well-established national law firm is seeking a Legal Administrative Assistant to provide comprehensive support to its litigation team. This position is ideal for someone who excels in a deadline-driven environment and enjoys coordinating the day-to-day administrative needs of active litigation matters. The successful candidate will play a key role in keeping attorneys organized, preparing legal documents, and ensuring matters move efficiently through every stage of the litigation process/

Key Responsibilities for Legal Administrative Assistant:

• Provide daily administrative support to litigation attorneys and assist with a variety of ongoing legal matters
• Draft, revise, and finalize correspondence, pleadings, motions, discovery documents, and other legal materials for filing and distribution
• Maintain attorney calendars by coordinating court appearances, depositions, mediations, client meetings, and internal conferences
• Monitor litigation deadlines and assist in tracking important dates to ensure compliance with court schedules
• Open, organize, and maintain electronic and hard-copy case files while keeping records accurate and current
• Prepare document productions, assemble exhibits and binders, and coordinate filings with courts and outside parties
• Communicate with clients, opposing counsel, court personnel, and vendors in a professional and timely manner
• Assist with travel arrangements, expense reports, time entry, and other administrative projects as needed

Qualifications for Legal Administrative Assistant:

• At least 5 years of experience in a Legal Administrative Assistant, Legal Secretary, or comparable support role within a law firm.
• Previous experience supporting litigation attorneys and managing multiple active matters simultaneously
• Strong skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Ability to prepare and edit legal documents with a high degree of accuracy and attention to detail
• Excellent organizational and time-management skills with the ability to prioritize changing deadlines
• Strong interpersonal and written communication skills with a client-service mindset
• Professional, dependable, and able to work both independently and collaboratively in a fast-paced legal environment

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