Legal Administrative Assistant - Medical and Life Sciences

Location Uniondale, NY (Long Island) Overview Are you ready to join an innovative, growing law firm that has been successful for more than 165 years? Harris Beach Murtha is seeking a Legal Administrative Assistant to join our Medical and Life Sciences Industry Team in the Uniondale, NY office. Qualifications 2+ years of litigation experience providing legal administrative support in a law firm (required) Defense litigation experience (required) A bachelor’s degree (preferred) Strong communication and client service skills Excellent time management, multitasking, and organizational abilities Proficiency in Microsoft Office Suite (Word, Outlook, Excel and PowerPoint), including expertise with TOCs, TOAs, and Styles Responsibilities Draft, revise and format legal documents including discovery requests/responses, reports, and correspondence, and prepare documents for electronic filing Create and maintain case charts, updating them in real time to reflect new developments Serve as a liaison between attorneys and clients, including scheduling meetings, delivering information, and uploading legal documents to client‑specific databases Communicate with court clerks and administrative staff to request proceeding transcripts, confirm hearing schedules, and clarify procedural requirements Assist with trial preparation, including assembling binders, drafting supporting documents, exhibit preparation, managing courtroom logistics, reserving technology, and providing trial‑day support Assist attorneys with the court admission process by preparing application materials, gathering required documentation, and coordinating with court personnel Process check requests, prepare invoices and expense reimbursements Assist in preparing and coordinating client gifts, including compiling mailing lists and packaging Manage calendar deadlines, including filing dates, discovery cutoffs, and reporting deadlines Proofread and ensure quality of legal documents Prepare pleadings, motions and other filings for electronic filing through NYSCEF and CM/ECF Draft and format engagement letters Utilize new matter business intake program to open new files and submit conflict check request forms Assist with other duties as needed Success in This Role Exhibit the ability to effectively multitask, meet deadlines, and provide solutions in a fast‑paced office setting Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment Enjoy working with diverse personalities within various levels of the firm Be comfortable working in the office every day Benefits Anticipated weekly schedule: 35 hours per week. Equal Employment Opportunity Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. #J-18808-Ljbffr Harris Beach Murtha