Student Affairs Administrator

Job Summary Under the direction of the Director of the Committee, the Student Affairs Administrator (SAA) manages a variety of student services and activities for the Committee on Data Science, including support of Masters (MSDS) and PhD students and faculty. This position reports dotted line to the Dean of Students. Responsibilities Provides staff support for graduate students, working closely with the CDS chair, Director of MSDS, and other key leaders. Manages course scheduling and student academic records, and processes the quarterly registration for PhD and MSDS students through the University’s Academic Information System. Develops active relationships with internal and external constituents across departments, including the Dean of Students offices, Registrar, UChicagoGRAD, Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies for programming and student issue resolution. Attends monthly Student Affairs Administrator meetings to stay abreast of policy changes and best practices, and attends Convocation each spring. Works with the PSD Dean of Students office on accommodations for students with SDS accommodations. Manages the quarterly student pay process, including tracking stipends, fellowships, and teaching assistant/grader payments, and coordinates with the Local Business Center and PSD Dean of Students Office for accurate account information. Issues assignment letters to students for union positions. Tracks teaching by confirming course information for students in primary Teaching Assistantship roles. Submits quarterly tuition and fee aid applications for PhD and MSDS students, noting appropriate accounts based on position type. Supports the CDS admissions process, including graduate student application management and reporting through the Slate system, and campus visits for invited students. Provides administrative support for graduate programming such as orientation, candidacy examinations, student awards assemblies, student organizations, and student tracking. Receives, reviews, and verifies prior educational institution information for incoming students. Responsible for annual CDS entries in the College Catalog and Graduate Announcements. Responds to the Dean of Students team inquiries about graduation, including transcript review, candidacy admission, final exam forms, completion of degree requirements, and expected graduation dates. Completes graduation approvals in AIS (student registration system). Provides administrative support for CDS educational and outreach programs. Manages dissertation defenses and supports committee organization of annual recruitment drive and orientation. Supports communications, planning and scheduling of orientation activities for matriculating PhD and MSDS students and maintains the CDS website. Manages and assists with administrative activities such as processing reimbursements, maintaining operational metrics, and managing external benchmarking and certification submissions. Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Recommends process improvements for programs related to critical student‑life improvement, including emergency management, accommodations for disabilities, and administration of health care services and programs. Performs other related work as needed. Minimum Qualifications Education: College or university degree in a related field. Work Experience: 2–5 years of relevant work experience. Preferred Qualifications Education: Bachelor’s degree. Technical Skills: Strong computer proficiency, including Microsoft Office Suite, email, and web tools. Competencies: Excellent written and oral communication, strong attention to detail, effective judgment and discretion, diplomatic conflict resolution, ability to maintain confidentiality, independent work, consensus building, organizational and problem‑solving skills, and familiarity with the University environment. Job Requirements Drug test required. No health screen required. No motor vehicle record inquiry required. Working Conditions Occasional evening and weekend work. Eligible for a hybrid work schedule. Salary & Benefits Salary range: $65,000.00 – $76,000.00. Eligible for benefits. (Benefits include health, retirement, and paid time off.) Equal Opportunity Employer The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, shared ancestry, age, disability, military or veteran status, genetic information, or other protected classes under the law. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. #J-18808-Ljbffr The University Of Chicago