Elementary School Office Secretary

Elementary School Office Secretary

Reports To: Principal

Location: Mark DeLay Elementary School

Job Goal: To facilitate the smooth and efficient operation of the school office, serving as the primary liaison between the school and the community to ensure a positive, safe, and productive environment for students, staff, and families.

Qualifications

Interpersonal Excellence: A "people-oriented" professional capable of maintaining a calm, welcoming demeanor in a fast-paced environment.

Technology Proficiency: Demonstrated skill in Google Workspace (Docs, Sheets, Drive), and/or Microsoft Office products. Ability to master Student Information Systems, and other applications (Skyward experience preferred).

Administrative Expertise: Working knowledge of modern office procedures and the operation of digital office equipment (multi-line phones, scanners, cloud-based filing).

Discretion: Proven ability to handle highly confidential student and personnel information with integrity.

Experience: Previous secretarial or administrative experience, preferably in an educational or high-traffic public setting.

Performance Responsibilities

1. Operations & Office Management

• Daily Workflow: Manages the "front-of-house" operations, ensuring the office remains organized, professional, and responsive to student, family, and staff needs.
• Communications: Manages the school's main phone line and general email; assists with school correspondence as necessary.
• Supply Management: Monitors inventory and coordinates the ordering and distribution of supplies for the office and instructional staff.
• Substitute Coordination: Assists the Principal in managing daily staff absences and welcoming substitute teachers to the building.

2. Student Records & Enrollment

• Registration: Facilitates the enrollment and withdrawal process, including the collection of residency verification and Illinois-mandated health records.
• Attendance: Monitors daily attendance, processes late arrivals/early dismissals, and maintains accurate records in the Student Information System.
• Filing & Data: Maintains digital and physical filing systems, ensuring "Cumulative Folders" are updated and transferred securely according to state law.

3. Safety & Security

• Visitor Protocol: Serves as the first point of contact for school security, utilizing visitor management software to screen all guests.
• Emergency Response: Acts as a key member of the school safety team, assisting with drills and maintaining emergency contact databases.

4. Professionalism & Support

• Principal Support: Assists the Principal and Assistant Principals with scheduling, meeting preparation, and the execution of day-to-day building operations.
• Collaborative Spirit: Works effectively with a diverse range of individuals, including students, parents, district officials, and law enforcement.
• Adaptability: Performs other tasks and assumes other responsibilities as assigned by the Principal, Assistant Principal, or District Administration.

Terms of Employment: Starting Rate- $17.22/hour 10.5 Months (August 1 - June 30) Participation in the Illinois Municipal Retirement Fund (IMRF) Health, Dental, and Vision insurance available Paid sick leave and personal days