Secretary

Field Secretary

Location: Elk Grove, CA

Pay Rate: $25.00 per hour

Position Overvie

wWe are seeking a detail-oriented and highly organized Field Secretary to provide clerical and administrative support to department management and staff. This temp-to-hire opportunity is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and brings strong customer service and communication skills

Key Responsibilities

• Provide general clerical and administrative support under general supervisor
• Respond to customer inquiries, including calls related to billing, claims, policy issues, and company switchboard support
• Prepare reports, memoranda, and correspondence using word processing, spreadsheet, and graphical software
• Maintain organized files for managers and departments
• Manage calendaring, meeting planning, and scheduling (including Teams meetings
• Plan and coordinate departmental meetings and travel
• Prepare expense reports and meeting minutes
• Monitor, order, and manage office supplies
• Verify and process invoices for payment
• Handle shipping of materials and support special projects as assigned

Required Skills & Qualification

• High school diploma or GED
• 3–5 years of secretarial and/or administrative experience
• Intermediate to advanced proficiency in Microsoft Office (Word, Excel; database experience such as Access or SQL preferred
• Experience with Microsoft Teams, calendaring, and meeting coordination
• Strong phone presence and customer service skills
• Basic knowledge of accounting functions
• Experience with business writing
• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills
• Ability to work independently with attention to detail

Preferred Qualification

• General knowledge of the insurance industry
• Public relations or customer-facing experience
• Some formal business trainin g

Benefit offerings : include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicale:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance