Administrative Specialist

Administrative Specialist The City of La Vista is committed to serving our community with excellence and a focus on positive engagement. We are seeking an Administrative Specialist who embodies a strong work ethic, a customer-first mentality, and the ability to thrive in a collaborative environment. This individual will play a key role in supporting the day-to-day operations of our city office, performing various administrative functions with accuracy, creativity, and a dedication to delivering exceptional service. Essential Functions: As an Administrative Specialist for the City of La Vista, your primary duties will include, but are not limited to: Answering Phones & Assisting Visitors: Providing friendly, efficient service to residents and visitors by answering calls, directing inquiries, and distributing forms as necessary. Processing Occupational Licenses and Occupation Tax Payments: Process applications, record payments, issue receipts, and reconcile funds of deposits. Receive & Review Applications: Validating submission packages and directing them to designated reviewers. Entering Invoices & Purchase Orders: Support various departments in processing invoices and creating purchase orders for approval. Records Management: Manage both electronic and physical records to ensure efficient organization, accurate filing, and proper retention. Document Creation, Design, Proofreading, and Editing: Support the design and creation of city documents, ensuring they are clear, professional, visually appealing, and free from errors. Website Maintenance & Updates: Assisting with regular updates to the City of La Vista's website, ensuring the information is current, accurate, and engaging for the community. Key Qualifications: Strong customer service orientation with a positive, can-do attitude. Experience using basic accounting skills Meticulous attention to detail while performing data input, verification, and editing tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software. Ability to learn specialized accounting, design, and records management software. Creativity and the ability to assist in the design and layout of city documents. Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines. This position offers a great opportunity to be part of a dynamic, supportive team while contributing to the growth and success of La Vista. If you are passionate about public service and thrive in a fast-paced, collaborative environment, we want to hear from you!