Administrative Assistant I - Div Gen Int Medicine

Administrative AssistantThe Administrative Assistant provides high-level administrative and operational support to the Research Program within the Division of General Internal Medicine. This role supports research faculty and staff by managing day-to-day logistics, coordinating activities, and ensuring efficient office operations in a fast-paced academic environment.ResponsibilitiesProvide administrative support, including calendar management, scheduling, and correspondenceCoordinate large meetings and events, including room setup, catering, and audio/visual needsProcess travel requests and reimbursementsSupport research space and facilities coordinationOversee office operations, including ordering and maintaining office supplies and vendor coordinationTrack and manage office and research equipment, including inventory and maintenanceHandle incoming and outgoing mail, shipping, and courier servicesSupport onboarding of new staff and assist with general program coordinationMaintain compliance documentation, including certificate tracking and renewal of software licenses and subscriptionsQualificationsAssociates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).2-3 years administrative or medical office experience requiredPreferred Skills2+ years of administrative experience, preferably in an academic, healthcare, or research settingStrong organizational, multitasking, and problem-solving skillsExcellent written and verbal communication skillsProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)Ability to work independently and collaboratively with diverse teamsHigh level of professionalism and discretion in handling confidential informationExperience supporting research faculty or academic programsFamiliarity with research operationsExperience with office or facilities coordinationRequired SkillsMS ExcelMS WordMicrosoft AccessOutlookAbout UsStrength through Unity and InclusionThe Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.About the Mount Sinai Health System:Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.Equal Opportunity EmployerThe Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.Job InfoJob Identification 3038861Job Category ClericalJob Schedule Full timeJob Shift DayLocations 17 E 102 St, New York, NY, 10029, US