Office Coordinator - Bilingual

Job Description

Job Description

Job Title: Office Coordinator - Bilingual

Location: Chicago, IL – Near Midway

Industry: Manufacturing

Compensation: $45,000–$60,000 annually

Work Schedule: 100% onsite | Monday–Thursday: 9-hour workdays | Friday: 4-hour workday

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a well-established, family-owned manufacturing organization, to identify an Office Coordinator for their Chicago office.

Job Description:

Our client is seeking an organized and proactive Office Coordinator to oversee daily office operations and help create a positive workplace experience for employees and visitors. This role will support office administration, employee engagement initiatives, event coordination, and executive support functions while ensuring the office environment runs efficiently.

The ideal candidate is detail-oriented, customer-service focused, and comfortable managing multiple priorities in a fast-paced setting.

Key Responsibilities:

• Oversee day-to-day office operations, ensuring workspaces remain organized and well-stocked
• Coordinate office supply inventory and serve as the primary contact for external vendors, including cleaning services
• Manage incoming mail, deliveries, and front office communications, including answering and routing phone calls
• Maintain office displays, welcome screens, and shared communication monitors
• Support employee recognition initiatives, including milestone celebrations, appreciation programs, and internal communications
• Assist with the planning and execution of company events, meetings, team lunches, and offsite gatherings
• Coordinate logistics for executive meetings, special guests, and VIP visitors
• Provide administrative support to HR and executive leadership teams
• Serve as a central point of contact for employee questions and general office needs
• Handle sensitive and confidential information with professionalism and discretion

Qualifications:

• Minimum of 2 years of experience in office coordination, administrative support, or a related role
• Bilingual Spanish skills are preferred
• Strong organizational and time management abilities with exceptional attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
• Ability to manage multiple responsibilities and adapt to changing priorities
• Demonstrated ability to maintain confidentiality and exercise sound judgment

Additional Details:

• Parking: Complimentary onsite parking available

Perks:

• Strong opportunities for professional growth and advancement
• Established organization with exceptional employee tenure and stability

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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