Associate Program Manager

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Closing Date:
07/26/2026
Type of Position:
Professional Staff - Project/Program Administration
Job Type:
Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No
Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at View email address on click.appcast.io.


Department:
COM | Dermatology

Department's Website:

Summary of Job Duties:
The Medical Scientist Training Program (MSTP) seeks a dynamic, organized, and student-centered Associate Program Manager & Administrator to provide comprehensive administrative oversight and programmatic support for a federally funded, NIH T32-supported dual-degree training program. The MSTP prepares the next generation of clinician-scientist leaders (individuals earning both a clinical degree (MD, DO, DDS, PharmD, etc.) and a research doctorate (PhD)) who will accelerate the translation of biomedical discoveries into improved human health.

Reporting to the Program Directors, this full-time position serves as the operational backbone of the program. The Program Manager ensures regulatory compliance with NIH/NRSA requirements, manages all aspects of grant administration and reporting, coordinates trainee recruitment and appointments, supports mentorship and career development programming, works closely with program leadership, faculty, and program evaluator, and fosters a welcoming, supportive community for trainees across the full arc of their dual-degree careers. The ideal candidate brings prior federal grants management experience and a genuine enthusiasm for working with graduate trainees in an academic biomedical research environment.
Qualifications:

• Bachelor's degree requiredPLUS two (2 )years of experience in grants administration or sponsored research management. Sufficient alternate experience or alternative education may be substituted for the degree requirement.

Preferred Qualifications:

• Master's degree in public health, health administration, biological sciences, or a related field
• Direct experience administering NIH awards strongly preferred.
• PMP Certification

Knowledge, Skill, and Abilities:

• Demonstrated knowledge of NIH grants policies, NRSA regulations, federal cost principles (OMB), and eRA Commons/xTrain systems.
• Exceptional organizational skills with strong attention to detail and ability to manage multiple concurrent deadlines.
• Strong interpersonal skills and demonstrated ability to build positive relationships with trainees, faculty, and institutional administrators.
• Excellent written and verbal communication skills, including experience writing or editing narrative content for grant reports or applications.
• Proficiency with database management, spreadsheet analysis, and institutional reporting systems (RedCap, Power PI, Excel)
• Experience maintaining public-facing program websites and managing digital communications.

Additional Information:

Responsibilities

• Administer and coordinate the NIH T32 training grant in compliance with NIH, institutional, and federal regulations.
• Prepare and submit required grant reports, trainee appointments, and other NIH documentation.
• Monitor grant budgets, expenditures, and program records in collaboration with grants management staff.
• Coordinate trainee recruitment, appointments, onboarding, and program participation.
• Provide administrative support and guidance to trainees throughout the training program.
• Coordinate seminars, workshops, retreats, advisory committee meetings, and career development activities.
• Maintain program databases, prepare reports, and track trainee outcomes for NIH reporting and program evaluation.
• Collaborate with faculty, institutional partners, and external stakeholders to support program goals and continuous improvement.
• Maintain the program website and assist with grant renewals, site visits, and accreditation activities.
• Perform other duties as assigned.

Salary Information:
Commensurate with education and experience

Required Documents to Apply:
List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status
Special Instructions to Applicants:

Recruitment Contact Information:

Please contact View email address on click.appcast.io for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.


Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking
Frequent Physical Activity:
Feeling, Grasping, Repetitive Motion
Occasional Physical Activity:
Crawling, Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Stooping
Benefits Eligible:
Yes