Administrative Assistant

Administrative Assistant (Full Time)

Location: Palmer

Position - Status - ADMINISTRATIVE ASSISTANT RFT

Who can apply? - MEA Employees

Internal Posting Date - November 10, 2026 3:30PM

Internal Closing Date - November 13, 2026 3:30PM

Department - Power Delivery

Grade/Hourly Pay - Union Scale - EOA 3

Union Representation - EOA

Hours of Work - 8AM-5PM

Work Location - Palmer, AK

Purpose

This position assists the Power Delivery Program Coordinators and Division Coordinators in basic office and administrative support duties.

Essential Functions of the Position

1. Assists Division and Program Coordinators in daily duties to include office supply orders, lamination, preparing printed material, and simple requisitions.

2. Create and produce correspondence and reports with a high degree of accuracy.

3. Provide support to Distribution Engineering and Right of Way, as well as assisting others in the division as needed with basic administrative support.

4. Maintain records in an organized manner.

5. Performs a variety of copy and assembly work.

6. Sets up and/or maintain a variety of paper, film, or electronic files.

7. Scan documents for long-term document retention.

8. Assist with the setup, tracking and closeout of work orders.

9. May schedule the use of various Association facilities, such as meeting rooms.

10. Open and distribute mail, correspondence, and documents.

11. Make travel and seminar/conference arrangements when needed.

12. Maintain the schedule of events for Distribution Engineering and Right of Way Department.

13. Perform basic accounting clerical support functions for the Engineering Department to include but not limited to: preparing and distributing invoices for approval, drafting and tracking requisitions, and assisting with tracking and resupplying of the division's office and tool supplies.

14. May receive and direct public inquires either by telephone or in person and route them appropriately.

15. Promotes a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.

16. Performs the essential functions of the position in a safe and efficient manner.

The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned by the immediate supervisor and other management personnel.

Essential Position Requirements

Qualified candidates are required to have:

- A high school diploma or equivalent.

- Two (2) years of relevant experience.

Qualified candidates must have a valid Alaska driver's license (or ability to obtain as required under State of Alaska regulations) and a driving record, which is acceptable and insurable by the Association and the Association's insurance carrier at standard group rates.

Knowledge, Skills and Abilities

Support a culture of safety excellence through active involvement in safety improvement and promote a sense of shared responsibility for safety.

Skill in being detail-oriented, providing a high degree of accuracy in work product.

Skill in administrative tasks and organizational skills.

Skill in transcribing from machine recordings.

Skill in keyboarding and editing, to include grammar, spelling, and punctuation.

Skill in Microsoft Office Suite products.

Skill in various office equipment, such as ten-key calculator, copy machine, facsimile machine, printers, etc.

Skill in effective and professional verbal and written communication.

Ability to follow directions.

Ability to conduct self as a professional.

Ability to maintain complete confidentiality of sensitive information and Association records.

Ability to communicate with diverse audiences.

Ability to manage and meet multiple deadlines.

Ability to facilitate cooperation between work groups & work functionally across all levels of the organization.

Ability to self-motivate improvement based on successes and failures.

Ability to analyze processes for efficiency and make recommendations for improvements.

Embrace and embody the Association's Core Values through decisions, actions, attitude, and behavior to directly contribute to the success of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position; this list is not inclusive of all the physical demands that may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demand activity percentages:

- Major occurs 60% or more of work time.

- Moderate occurs between 20-60% of work time.

- Minor occurs less than 20% of work time.

Physical demand requirements:

- Ability to understand, read, and carry out written instructions.

- Ability to understand, read, and verify documents electronically, verbally, or hard copy.

- Major amount of N/A.

- Moderate amount of sitting, communicating, hearing, seeing.

- Minor amount of standing, walking, lifting/carrying/pushing up to twenty (20) pounds, stair climbing, ladder climbing, balancing, kneeling, crouching, crawling, turning/twisting, bending at waist, handling of items, finger use, feeling/touching, eye-hand coordination, foot-hand-eye coordination, and depth perception.

Environmental Conditions

The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position primarily works in an office setting.

Employment Status

This position is classified as a nonexempt, represented position, and is eligible for overtime compensation based on both Federal and State of Alaska laws. All Association employees are expected to work widely varying amounts of either (1) unscheduled overtime such as during power restoration activities; or, (2) scheduled overtime required to accomplish special projects.

MEA requires a post offer substance abuse test. Any positive test result or refusal to consent will disqualify an applicant from employment.

MEA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

Individuals with disabilities who require reasonable accommodation(s) to participate in any portion of the application or interview process should advise MEA in advance by calling View phone number on click.appcast.io.

Applicants must be currently authorized to work in the United States on a full-time basis.

To apply, please visit to submit an application by the closing date.

Matanuska Electric Association, Inc.

163 East Industrial Way (P.O. Box 2929), Palmer, Alaska 99645

Telephone: View phone number on click.appcast.io/ Fax: View phone number on click.appcast.io

MEA is an Equal Employment Opportunity Veterans/Disabled employer.