Overnight General Office Clerk

Job Title: Office Administrator Job Summary: The Orange County Campus Office Administrator provides operational, administrative, and project support to the Orange County Campus Director and staff, as well as faculty and staff affiliated with the Sport Management program there. The Office Administrator is responsible for a broad range of administrative duties, including but not limited to database management, facilities management, and customer service for current and prospective students, faculty, staff, and alumni. The Orange County Campus Office Administrator reports to both the Orange County Campus Director and the Associate Director of the Master of Science in Sport Management program (Southern California). Campus Support (50% of time) Provides primary reception functions, including answering phones, greeting visitors, scheduling appointments, checking and routing mail, and other duties as assigned; Responsible for cleaning, set up, and maintenance of all campus spaces, equipment, and supplies -- these duties include cleaning whiteboards, chairs, tables, and podiums; stocking rooms with supplies; Maintains and monitors inventory of marketing, classroom, and office supplies; Assists in the coordination of repair and maintenance work; Refers students and faculty to appropriate departments or people for assistance that campus staff cannot provide; Receives, reviews, responds and/or redirects phone, email, or in-person messages as appropriate; Collects statement of interest (SOI) data and enters information in enrollment systems; Schedules appointments with new faculty to provide site orientation and complete I-9 documentation to submit to Human Resources; Assists students and faculty with facilities and technology requests; Assists in the planning and execution of campus events including but not limited to campus orientations, student engagement events, etc.; Updates in-house and other forms as needed; Provides administrative support for campus faculty and staff; Sport Management Program Support (50% of time) Provides administrative and campus support to faculty, staff, and students; Provides office coverage on the nights that Sport Management holds classes and at Sport Management events; Assists with the development and implementation of the current fiscal year’s student recruitment/outreach and marketing plans; Attends off-campus admission recruiting events Works directly within enrollment management software (Slate) to conduct application outreach and manage inquiries made via external marketing partners; Conducts weekly phone calls with prospective students and unsubmitted applicants; Assists in the management of Sport Management program events on the USF website and Slate platforms; Assist with student registration and maintaining academic records; Responds to phone calls, text messages, and emails from prospective students and current students, alumni, and industry partners; Creates outgoing email communications, internship, and job postings; Associate's degree and equivalent work experience. Bachelor’s degree preferred. Three years of administrative office experience, preferably in an academic environment. Exceptional customer service experience required. Proficiency in Google Suite, particularly Google Calendar, Google Docs, Google Sheets, Google Slides, etc.. Proficiency in Microsoft Office Suite, particularly to create, revise, and manipulate documents in Word, Excel, and Powerpoint. Ability to work independently, establish priorities, and meet deadlines as the office administrator may be the only employee on campus at times . Ability to analyze and interpret data. Proven ability to work effectively as a team member and with a diverse community. Ability to work some evenings and weekends. Ability to lift 30+ pounds, be able to sit and/or stand for long periods of time, bend, and clean and move furniture around. Full-Time/Part-Time: Part time Pay Rate: Hourly Salary Range : $28 hourly The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit

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