Accounting Clerk

At 1st Choice, LLC, we are committed to excellence in workforce solutions, providing staffing, consulting, and business support services across a variety of industries. Rooted in service and innovation, we help our clients build thriving teams while creating opportunity and equity within the workplace. Position Summary 1st Choice, LLC is seeking a detail-oriented and organized Accounting Clerk to support daily accounting, billing, payroll, accounts receivable, accounts payable, and contract administration activities. The Accounting Clerk will play an important role in maintaining accurate financial records, processing invoices and payments, supporting payroll operations, monitoring accounts receivable, and ensuring timely completion of financial and compliance-related requirements. The ideal candidate is dependable, highly organized, comfortable working with financial data, and able to manage multiple priorities while maintaining accuracy and confidentiality. Key Responsibilities Accounting & Accounts Receivable Process incoming payments in accordance with established financial policies and procedures. Perform daily accounts receivable transactions, including verifying, classifying, calculating, posting, and recording financial information. Prepare and process weekly, bi-weekly, and monthly invoices based on associate hours, background checks, bonuses, and other billable items. Upload invoice documentation and billing information to client portals. Monitor accounts receivable balances and track outstanding payments. Follow up on outstanding invoices and assist with payment collection activities. Investigate billing discrepancies and work with clients and internal teams to resolve issues. Maintain accurate accounting records, reconciliation files, and supporting documentation. Prepare accounts receivable reports and other financial reports as requested. Accounts Payable & Financial Support Prepare and process accounts payable invoices for timely payment. Assist with account reconciliations and month-end and year-end close activities. Prepare weekly payroll funding requirements and support cash management activities. Research financial discrepancies and assist with resolving accounting issues. Maintain organized electronic and financial records. Support the Accounting Manager with special projects and other accounting-related duties as assigned. Payroll Administration Review associate timecards for completeness, accuracy, and required approvals. Follow up with Account Managers, supervisors, and HR regarding missing or incomplete timecard approvals. Track payroll adjustments, including bonuses, additional hours, corrections, and other changes. Assist with processing bi-weekly payroll for corporate employees and field associates. Review payroll-related reports to identify discrepancies before payroll submission. Use cash requirements reports to assist in determining weekly payroll funding needs. Maintain records related to state tax withholding and unemployment registrations. Monitor Paychex tax payment statuses and assist with resolving outstanding state tax requirements. Prepare and submit monthly MBE reporting. Upload workers' compensation figures and related information to insurance portals. Maintain accurate documentation supporting compliance and reporting requirements. Assist with research and preparation of financial information requested by management, clients, auditors, or other stakeholders. Contract Administration Create, organize, and maintain electronic contract binders and supporting documentation. Ensure contract files remain accurate, complete, and up to date. Assist with contract kickoff and closeout activities. Prepare, transmit, and track correspondence related to contract renewals, extensions, and other contractual requirements. Track contract budgets and monitor spending against approved amounts. Identify potential budget issues and elevate concerns to management. Collaborate with clients, subcontractors, Account Managers, and internal stakeholders to support contract administration. Required Qualifications Education Associate degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent combination of education and relevant accounting experience may be considered. Experience Minimum of 2 years of hands-on experience in Accounts Receivable, Accounts Payable, and Payroll . Experience with invoicing, account reconciliation, payment processing, and financial recordkeeping. Experience reviewing employee timecards and supporting payroll processing. Experience working with client portals or electronic financial systems is preferred. Technical Skills Proficiency with QuickBooks . Strong Microsoft Excel skills, ranging from basic to advanced functions. Familiarity with payroll systems such as Paychex is preferred. Ability to accurately enter, organize, reconcile, and analyze financial information. Strong understanding of basic accounting principles and financial controls. Core Competencies Exceptional attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple deadlines and priorities. Strong problem-solving and research skills. Strong customer service and relationship-management skills. Ability to handle confidential financial and employee information professionally. Ability to work independently while collaborating effectively with internal teams. What We Offer Hybrid Flexibility Work remotely with occasional travel to our Silver Spring, Maryland office. Medical Insurance Vision Insurance 401(k) Retirement Plan Paid Time Off Professional Development Opportunities Join the 1st Choice Team At 1st Choice, we value integrity, collaboration, accountability, and innovation . Join a team where your work directly supports our clients, employees, and continued growth. #J-18808-Ljbffr