Facilities Administrative Coordinator

Facilities Administrative Coordinator

A leading digital streaming network seeks a Facilities Administrative Coordinator to support workplace operations, employee onboarding, facilities administration, and Return-to-Office initiatives. This role serves as a key resource for administrative, clerical, and operational support, helping ensure a smooth and efficient workplace experience for employees, visitors, vendors, and facilities teams. The ideal candidate is adaptable, detail-oriented, and comfortable managing multiple priorities in a fast-paced and evolving environment.

Facilities Administrative Coordinator Responsibilities:

• Provide administrative and operational support for Facilities, including document management, records maintenance, reporting, inventory tracking, spreadsheet management, meeting coordination, and departmental communications.
• Support employee onboarding and workplace services by coordinating badge requests, parking registrations, workspace readiness, seating assignments, employee moves, and general facilities-related inquiries.
• Manage security and access administration by tracking badge expirations, coordinating renewals and contractor access, maintaining access records, and ensuring accurate documentation within company systems.
• Coordinate vendor, visitor, and maintenance activities, including scheduling service appointments, managing work orders, tracking Certificates of Insurance (COIs), maintaining vendor records, and monitoring open facilities requests through completion.
• Support Return-to-Office initiatives through workspace planning, occupancy tracking, conference room coordination, workplace communications, employee engagement activities, and other office operations projects.

Facilities Administrative Coordinator Qualifications:

• 2+ years of administrative, office coordination, facilities, workplace services, or operations support experience.
• An Associate's Degree is preferred.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience creating and maintaining spreadsheets, reports, records, and documentation.
• Experience supporting onboarding activities, badge administration, parking coordination, inventory management, or workplace services.
• Experience working with vendors, visitors, and cross-functional teams.
• Experience with SharePoint, Angus, or similar work order management systems is preferred.
• Experience supporting facilities operations, workplace services, or Return-to-Office initiatives is preferred.

Shift: 8:00 am to 5:00 pm.