Payroll Administrator

Payroll Administrator Volunteers of America Colorado is a nonprofit, faith-based organization dedicated to helping those in-need transform their lives. Through more than 50 distinct human service programs, Volunteers of America changes the lives of more than 140,000 vulnerable Coloradoans each year. VOA services include housing and emergency shelters, hunger and nutrition services, and many other community support programs. Our work touches the mind, body, heart and ultimately the spirit of those we serve. VOA integrates compassion with highly effective programs that build and strengthen communities. The Payroll Administrator is responsible for managing the organization's payroll processes, ensuring accuracy, compliance, and timeliness. This role involves handling sensitive employee data, resolving payroll-related inquiries, and maintaining compliance with federal, state, and local regulations and taxations. A strong understanding of accounting principles related to payroll is essential. Essential Duties and Responsibilities Payroll Processing Execute payroll processing, ensuring accuracy and compliance with all applicable federal, state, and local laws. Process bi-weekly/monthly payroll for all employees, including salaried, hourly, and contract staff. Process off-cycle checks as requested. Verify timecards, earnings, and deductions to ensure accuracy. Data Management Maintain and update employee records, including new hires, terminations, and changes in pay, benefits, or status. Ensure accurate data transfer from time-tracking to payroll systems. Compliance and Reporting Ensure payroll practices comply with federal, state, and local laws, including tax and labor regulations. Generate and review payroll reports for internal and external audits. Prepare and file quarterly and annual payroll tax returns. Employee Support Address and resolve payroll-related inquiries from employees. Provide training to employees on accessing and using HRIS self-service features. Coach managers and employees on proper timecard submission processes. HRIS Update workflows including supervisor changes. Keep agency apprised of HRIS process improvements and work collaboratively with Accounting, IT, and People & Culture teams to determine next steps Benefits and Deductions Process deductions such as benefits, garnishments, and retirement contributions accurately. Strong understanding of FAMLI leave benefits in Colorado. Collaborate to reconcile benefits enrollment with payroll deductions. Communicate with employees and People & Culture team regarding payroll deduction changes, timelines and relevant information. Process defined benefit and defined contribution payments to the third-party administrator (TPA). Reconcile all benefit invoices, communicating discrepancies in a timely manner for carrier adjustment when required. Accounting for Payroll Understand and apply basic accounting principles to payroll processes, including journal entries for payroll-related expenses. Assist in reconciling payroll accounts, including wages, benefits, taxes, and deductions. Perform payroll data entry into the accounting system (Sage Intacct) including accrual and benefits. Ensure payroll transactions are accurately reflected in the general ledger. Continuous Improvement Identify opportunities for streamlining payroll processes and enhancing system utilization. Conduct payroll audits regularly on time off accruals, benefit reconciliations, and wage and hour. Stay updated on HRIS software features and updates to optimize payroll functions. Predictable, consistent attendance. Performs other duties as assigned. Working Conditions and Physical Requirements While performing the duties of this position, the employee is regularly required to speak and hear. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Position Type and Expected Hours of Work Full time Monday Friday 8:00am 4:30pm Hybrid work eligible Location 2660 Larimer St Denver, CO 80205 Salary Range: $60,000-$70,000 annual exempt Benefits (eligibility is based on job type/status) Paid Holidays Paid Time Off Volunteer/Wellness Day Tuition Assistance Pension and 403b Retirement Plan Health, Dental, Vision, Pet Insurances Life Insurance (Including Accidental Death & Dismemberment) Accident Insurance Employee Assistance/Work Life Balance Program Employee Discount Program LifeLock with Norton Volunteers of America is an EEO/AA Employer POSITION WILL REMAIN OPEN UNTIL FILLED Veterans are strongly encouraged to apply VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact View email address on click.appcast.io to begin the Interactive Process. Requirements Competencies Models core culture attributes of Volunteers of America Colorado Branch that include "AIRS" (Accountability, Integrity, Respect and Service). Models and pursues with vigor Volunteers of America Colorado Branch three strategical critical virtues of HHS (Hungry, Humble, People Smart). Self-motivated and directed. Open to receiving and providing feedback; focused on conflict resolution. Ability to hold confidential information, demonstrate a high level of integrity and trust. Minimum Qualifications of Position Associate degree in business administration, accounting, or human resources or equivalent relevant experience Three years' experience in executing full cycle payroll for non-exempt and exempt staff. Understanding of payroll law in Colorado in a 24-hour workforce environment. Proficient in Microsoft Office Suite. 10 key by touch. Preferred Qualifications Knowledge of employee benefits administration and payroll integration. Certification in payroll (e.g., Certified Payroll Professional - CPP) is a plus. Experience with Paylocity HRIS preferred. Experience with Sage Intacct preferred. Experience in a non-profit environment including grants and government contracts. Knowledge and Skills Excellent written, oral, and interpersonal communication skills. Excellent analytical and organizational skills. High level of competency working with Microsoft Office suite and cloud-based applications. Strong time-management and prioritization skills. Experience working both independently and in a team-oriented, collaborative environment