Contract Specialist

OxyChem Contract Specialist

At OxyChem, our chemistry makes modern life possible, and it is our people who make the difference. We are a safety-first, purpose-driven team committed to innovation, environmental responsibility, and doing things the right way. If you are ready to contribute, elevate your skills, and take ownership of your career, OxyChem offers the opportunity to make a difference every day.

OxyChem, a Berkshire Hathaway company, is a leading producer of essential chemistry with operations in the U.S., Canada and Latin America. OxyChem's products play an essential role in everyday life, supporting critical applications in water treatment, pharmaceuticals, healthcare, manufacturing, automotive, personal hygiene, and residential and commercial construction. OxyChem actively participates in the Occupational Safety and Health Administration Voluntary Protection Program, underscoring our commitment to safety. Headquartered in Dallas, Texas, OxyChem is a top three U.S. manufacturer of polyvinyl chloride, chlor-alkali and chlorinated organic chemicals, and calcium chloride.

In a fast-paced industry that demands precision, we create a supportive workplace where the safety and well-being of our employees are paramount. We are committed to rewarding top performers, offering very competitive pay and benefits, and providing tremendous career development opportunities.

Essential Job Duties:

Under the supervision of the General Manager, candidate is responsible for supporting the commercial organization through the administration, analysis, and lifecycle management of customer contracts. This role ensures end to end lifecycle management of customer contracts with a primary focus on streamlining sales contract processes. The ideal candidate combines strong contract administration expertise with systems thinking and continuous improvement capability. The Contract Specialist works cross functionally to support sales and business area execution while enabling scalable, standardized, and technology-enabled contract processes.

Contract Administration & Lifecycle Management

• Own and manage the end to end contract process, including contract Standard Operating Procedures (SOPs) with all functional groups
• Coordinate contract review, approval routing, and execution in accordance with company delegation of authority and internal controls
• Maintain contract records, amendments, and supporting documentation within CRM and contract management systems
• Track contract milestones such as expiration dates and overall contract aging
• Evaluate existing contract flows to identify necessary process improvements including alternative contract management systems
• Lead efforts to evaluate, implement, or optimize CLM solutions including workflow design, templates, and automation

Compliance Support

• Coordinate with internal stakeholders (Legal, Finance) to ensure contracts comply with internal policies and regulatory requirements
• Support audits and internal reviews by providing contract documentation and data as required
• Ensure contract terms align with approved commercial strategies and risk guidelines

Sales & Business Support

• Serve as a primary point of contact for the sales organization regarding contract status and efficient, timely contract execution
• Redesign processes to accelerate contract turnaround and improve approval efficiency
• Communicate contract updates and change implementation to leadership stakeholders

Reporting, Analytics & Process Improvement

• Track and report with process KPIs on contract cycle times and compliance metrics
• Identify opportunities to improve contract workflows, reduce cycle time, and standardize documentation
• Lead and develop system transformation goals, testing, and training related to contract or CRM tools related to contracts
• Hold ownership in the development and maintenance of standard operating procedures for contract processes

Safety & Governance Alignment

• Ensure all contract activities align with company HESS (Health, Environment, Safety, Security) principles
• Adhere to record retention, data privacy, and governance standards applicable to company guidelines

Required Qualifications:

• Bachelor's degree in Business Analysis, Finance, Legal Studies or related field (or equivalent experience)
• 5 years of experience in contract administration, demonstrated experience with CLM platforms, sales and commercial support roles
• Strong proficiency in Microsoft Office (Excel, Outlook, Teams, PowerBI, SharePoint and Microsoft platforms)
• Experience working with CRM or ERP systems (SAP, S/4, MS Dynamics, Salesforce, or similar)
• High attention to detail with aptitude to interpret contract process design
• Ability to manage multiple priorities and deadlines in a fast paced environment

Preferred Qualifications:

• Contract experience in chemical manufacturing or other regulated industries
• Familiarity with high volume, time sensitive sales contract workflows
• Advanced Excel skills (pivot tables, lookups, data analysis)
• Experience supporting audits or compliance reviews

Key Competencies:

• Proficiency in advanced digital contract tools
• Contract and data accuracy
• Analytical and problem solving skills
• Strong written and verbal communication
• Cross functional collaboration
• Process optimization and continuous improvement mindset
• High level of professionalism and confidentiality

Fraud Statement:

It has come to our attention that various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of OxyChem. Please be aware that these recruiting scams and communications do not originate, nor are they associated with our recruitment process. All OxyChem job postings and offers will require a completed application through our company website. OxyChem does not charge a fee at any stage of the recruiting process. We will never: • Ask you to pay for applications, interviews, meetings, processing, training or for any other fees • Use recruiting or placement agencies that charge candidates an advance fee of any kind or • Request personal information such as passport and bank account details at an early stage of our recruitment process. We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.