Administrative Officer

Administrative OfficerThe primary purpose of this position is to provide support to the direct office under the BIM by analyzing, evaluating, advice, and/or coordinating healthcare delivery systems and operations. The position provides a variety of managerial and administrative assistance in, but not limited to, the following areas:Program Administration and Quality Assurance (50%): -Act as a liaison or handles communication with people and/or groups within and outside of the BIM Division regarding quality metrics, clinical operational issues, access, and administrative functions (human resources, fiscal, logistics etc). -Research and/or analyze unstable or complex program issues. -Plan and/or accomplish special projects and programs such as equipment needs analysis and procurement. -Administer programs concerning position management and man-power utilization. -Assist in personnel administration, including knowledge of personnel operations such as position classification, performance standards, and competencies. -Serve as a resource and consultant to the BIM team and managers on these topics. -Provide full administration of reporting, evaluation, and follow-up associated with the organization's accreditation and other quality surveys, including but not limited to Joint Commission, Commission for the Accreditation of Rehab Facilities (CARF), and Long-Term Care Institute (LTCI) standards.Budgeting Guidance and Administration (25%): -Gather and analyze the BIM team's budget needs, consolidate the float pool, and supervises all phases of budgeting within administrative requirements. -Track funds expended in all accounts and make interim adjustments where necessary by applying knowledge and understanding of budgetary policies, procedures and regulations. -Formulate and execute the annual budget, including salaries, travel, supplies, equipment, and all other general operating expenses. -Manage fund control points, procurement and contracts. -Develop Statements of Work and Quality Surveillance Plans for contracts and serve as a contract COR. -Develop monthly and quarterly ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.Direction/Long-Range Planning (25%): -Develop both long and short-range policies and plans for BIM Division by coordinating with the BIM Director, leadership, and staffing, as well as the VISN Program Managers and ELT. -Plan and support committees, as well as data collection and reporting, for Strategic Objectives and Performance Improvement programs. -On major issues, define the goal to be met, envision alternative policies, recommend a course of action, and implement the alternative chosen. -Independently develop and recommend the deployment and allocation of scarce resources, such as FTE, equipment funding, space allocation, and project and program funding. Perform other related duties as assigned.Work Schedule: Monday-Friday; 7:00am-4:30pm Telework: Ad-hoc -not on a reoccurring basis Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/ PD105000 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized