Executive Assistant

Executive Assistant

The Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is seeking a motivated and eager candidate who will serve as the Executive Assistant to the First Deputy Executive Director of Administration. With wide latitude for the exercise of independent judgment, the selected candidate will provide assistance and support to the Executive Division and will be responsible for the following tasks:

• Perform difficult and responsible clerical operations with confidentiality and discretion, such as scheduling appointments, responding to telephone inquiries, maintaining the First Deputy Executive Director's Outlook calendar, typing and preparing documents;
• Monitor the agency's nyc.gov correspondence mailbox for inquiries, making sure they are distributed to the appropriate unit/s in the agency. Follow up to ensure the inquiries are being responded to in a timely manner.
• Track and manage distribution of agency OMNY cards for agency authorized travel.
• Maintain liaison between FISA-OPA and vendors handling vending machine operations for equipment at 5 Manhattan West, 3rd and 4th Floors.
• Draft and edit letters, memos or other correspondence by determining and communicating required information while exercising judgment & discretion, following rules of composition and agency formats;
• Provide assistance in program planning and development, by researching problems and recommending solutions, to assist management in meeting goals within regulations;
• Maintain liaison between two or more agencies/units by obtaining/conveying information & providing feedback, in order to facilitate cooperative activities;
• Receive, screen & direct visitors to agency offices by welcoming, questioning and/or announcing visitors, as well as providing visitors with information, where possible to aid in reaching appropriate staff;
• Maintain related records and orderly filing system and;
• Perform special projects, as required.

Preferred Skills:

• Excellent skills with Microsoft products (Outlook, Word, Excel, PowerPoint, SharePoint, and Visio).
• Excellent written and oral communication skills

New York City | Administration & Human Resources