Administrative Assistant

The Administrative Assistant provides essential administrative andclerical support to the dean, chair, faculty, staff, studentworkers, and guests of the School of Communication & the Arts.This role requires the ability to work independently with goodjudgment and discretion while contributing to a collaborative andwelcoming office environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Greets visitors and provides professional, courteousassistance. Performs clerical duties including filing, typing, answeringphones, and managing email correspondence. Schedules and coordinates events such as CFAW, Experience LU,graduation, and other departmental functions. Schedules, records, compiles, transcribes, and distributesminutes of meetings. Coordinates guest visits including accommodations, meals, andtransportation. Submits and tracks all facilities work orders, print shoporders, and IT Service Tickets. Reserves rooms using 25Live. Maintains a clean, organized, and positive academic officeenvironment. Trains and becomes proficient in Liberty University systems andsoftware. Supports and supervises HR hiring procedures. Performs other duties as assigned. Collaborates effectively as a team member, embracing andfostering LU’s Christian model and Mission – Training Champions forChrist. Submits key/badge access for others. Provides training as needed to department employees foradministrative processes. Orders and maintains office supplies and equipment inBuyLU. Reconciles all p-card expenditures. Coordinates travel for department. Tracks student information. May use Workday to hire student workers and possibly GSA/TA,staff, and faculty. Performs tasks supporting the department and School ofCommunication and the Arts, including duties typically assigned toan Administrative Assistant I as needed. Enters/updates courses and programs in Courseleaf and maypossibly enter faculty into FAT for classes and possibly handlecatalog edits and course legislation. May assist in processes related to faculty qualifications. Approves time/absences in Workday for student workers andstaff. Oversees procurement tasks and manages budgets in Banner andAnaplan. SUPERVISORY RESPONSIBILITIES Admin II: Supervises student workers and approves time. May approvetime for staff. QUALIFICATIONS AND CREDENTIALS Education and Experience Admin II 1-3 years administrative experience and bachelor’s degreerequired; OR 3-5 years office/administrative experience withfinance/business and personnel management. Prefer professional work experience in a higher educationalacademic setting. Prior experience with Liberty University systemsis helpful. Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams,Outlook). Excellent organizational and problem-solving skills andprevious event planning experience required. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THEJOB Communication and Comprehension Ability to effectively communicate in English both verbally andin writing to convey clear, well-articulated information in aprofessional manner on e-mail and MSTeams. Possess public communication skills that allow professionalrepresentation of Liberty University. Able to be a team player butexercise initiative and good judgment. Able to set priorities and manage multiple tasks withefficiency and good organizational skill. Computer skills, Microsoft Office, and Outlook 365/calendarproficiency required. Must have a working knowledge of Excel andbecome proficient at new systems. Problem Solving Intuitively able to reason, analyze information and events, andapply judgment to solve problems of both a routine and complexnature. Physical and Sensory Abilities May be required to travel. May be required to sit to perform deskwork or type on akeyboard. Regularly required to hear and speak to effectively communicateorally. Regularly required to stand, walk, and climb stairs to moveabout the campus. Handle materials, reach overhead, kneel or stoop to conductbusiness. Regularly lift ten or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform theessential functions of this position is a climate-controlledsetting. It is well lit, and the noise level is moderate. Workingenvironment may include facilitation of events outdoorsoccasionally. Driving Requirements If the employee is required to travel in performing the duties andresponsibilities of the position, the use of one’s personal vehicle(or LU vehicles) may be required for travel. Proof of a validdriver’s license, an acceptable DMV record, LU Driving Approval,and liability insurance is required when driving in the performanceof the employee’s position. Time Type Full time Location Onsite - Remote Capable Pay Range Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure. The position may also be eligible for comprehensivebenefits , including health insurance, retirement plans, andtuition assistance. $18.27 - $21.15 The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal andstate statutes, all recruiting, hiring, training, and promotingforall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to therequirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject toreligious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs. #J-18808-Ljbffr