Accounting Administrative & HR Assistant

Job Description

Job Description

Accounting Administrative / HR Assistant

**Company: **Becks Quality Cabinets

Location: Green Bay, WI 54313

Work Model: Primarily Onsite

Employment Type: Full-Time, Hourly, Non-Exempt

Schedule: Monday-Friday | Flexible hours between 8:00 AM and 4:30 PM

About the Opportunity

Becks Quality Cabinets is seeking a highly organized and detail-oriented Accounting Administrative / HR Assistant to support daily office operations. This position is a well-rounded role that combines accounting support, administrative coordination, HR administration, customer service, front-desk responsibilities, and executive support.

The ideal candidate will thrive in a fast-paced office environment, maintain a high level of professionalism and confidentiality, and possess strong organizational, communication, and multitasking skills.

Key Responsibilities Accounting & Bookkeeping Support

• Assist with Accounts Payable (AP) and Accounts Receivable (AR) activities
• Process and maintain invoicing documentation
• Perform purchase order (PO) matching
• Assist with check handling and record maintenance
• Prepare and maintain financial documentation and records
• Track business expenses and assist with financial reporting
• Support commission statement preparation
• Assist with lien waiver administration
• Maintain accurate accounting documentation and filing systems

Administrative & Office Support

• Support daily office operations and administrative functions
• Perform data entry and maintain organized records
• Prepare spreadsheets, reports, and business documentation
• Coordinate filing and document management activities
• Assist management with meeting agendas, notes, and reporting
• Support executive and leadership team administrative needs

Customer Service & Front Desk Operations

• Serve as the first point of contact for visitors and incoming calls
• Greet and assist walk-in customers professionally
• Manage front desk operations and incoming mail
• Provide exceptional customer service and communication
• Assist customers with basic cabinetry-related questions
• Support showroom tours as needed

Required Qualifications

• QuickBooks experience
• Strong organizational and multitasking abilities
• Administrative or office management experience
• Accounting or bookkeeping knowledge
• Experience working with invoicing, AP/AR, expense tracking, and financial documentation
• Strong Microsoft Office skills
• Strong Microsoft Excel skills
• Accurate data entry experience
• Professional customer-facing communication skills
• High School Diploma or equivalent
• Ability to maintain confidentiality and professionalism
• Strong attention to detail
• Valid State Driver's License
• Acceptable driving record within the last five years

Preferred Qualifications

• Accounting or bookkeeping background
• Accounts Payable experience
• Accounts Receivable experience
• Payroll administration or payroll support experience
• HR administrative support experience
• Experience preparing spreadsheets, reports, and financial documentation
• ERP system experience
• INNERGY experience
• Customer service and front-desk experience
• Experience handling invoices, purchase orders, commission statements, and lien waivers
• Social media and marketing support experience
• Experience supporting executives or senior management
• Local area knowledge
• Ability to learn new software quickly

What We're Looking For

Successful candidates will demonstrate:

• Strong attention to detail
• Excellent organizational skills
• Effective multitasking ability
• Professional communication skills
• Strong customer service mindset
• Reliability and dependability
• Ability to work independently and as part of a team
• Commitment to confidentiality and accuracy

Work Environment & Schedule

• Primarily onsite in Green Bay, WI
• Occasional remote work may be possible based on business needs
• Full-time position
• Monday through Friday schedule
• Flexible working hours between 8:00 AM and 4:30 PM
• No regular travel required
• No direct reports

Join Becks Quality Cabinets

This position is an excellent opportunity for an experienced administrative professional who enjoys supporting accounting, HR, customer service, and office operations within a collaborative business environment. If you are organized, detail-oriented, and comfortable managing a variety of responsibilities, we encourage you to apply.

You should be proficient in:

• Customer Service
• Microsoft Excel
• Accounting Administrative Assistant
• Accounting Clerk
• Accounting Support
• Accounts Payable
• Accounts Receivable
• Administrative Assistant
• Bookkeeper
• Commission Statements
• Executive Support
• Expense Tracking
• Financial Records
• Front Desk
• HR Assistant
• HR Support
• Invoicing
• Lien Waivers
• Microsoft Office
• Office Administrator
• Office Coordinator
• Payroll Support
• Purchase Orders
• QuickBooks
• INNERGY ERP