Project Administrator

Company Introduction At Ardalyst, our mission is clear: we specialize in delivering cybersecurity and digital transformation solutions that empower our clients to safeguard their businesses and gain a competitive edge. Our passion drives us forward—Ardalyst embodies our commitment as ardent catalysts for industry innovation. By challenging norms, sharing best practices, and approaching challenges with fresh perspectives, the Ardalyst team educates public and private institutions on optimizing workforces, processes, and technologies to thrive in an evolving landscape. Fit for the Role Ardalyst is seeking a motivated Project Administrator in Crofton, MD to join our dynamic team. The Project Administrator will be responsible for maintaining and improving existing operations processes and systems to ensure a high level of efficiency within the company. Strong organizational skills, sound judgment, strict attention to detail, a proactive approach to problem‑solving, and an ability to work both independently and as part of a team are essential for success in this role. Fit for the Culture Bootstrapper: You thrive on creating new initiatives rather than simply maintaining the status quo. You excel both independently and as part of a team, unafraid of failure and persistent in your pursuit of breakthroughs. Innovator: Once you've built something, you're adept at systematizing and refining it to drive continuous improvement and scalability. Geek: You're driven by a passion for details, constantly seeking new knowledge, and eager to share your expertise with others. Fit for the Environment Speak Your Mind: Collaboration is central to our ethos, where we embrace diverse perspectives to foster innovative thinking. Ardalysts (that’s what we call ourselves) are empowered to contribute and solve challenges together. Focus on Your Strengths: We prioritize understanding the unique strengths and weaknesses of each team member so you can excel at what you do best. Grow with Us: Ardalysts value the encouragement to take calculated risks, drive progress, and develop skills—an aspect they cherish about working at Ardalyst, and one we're committed to maintaining. Duties/Responsibilities With support from professional services provider: Develop and maintain monthly project financials Manage project budget Manage project expenses Track time entry against plan Track deliverable completion against plan Track and manage accounts receivable, to include invoicing and collections Manage time entry process Ensure complete, timely, and accurate time entry from all project personnel Review time for compliance against company and contract standards Reject unapproved time and work with timekeepers to properly enter time Process expenses to include project travel claims Manage contracts, SOWs, purchase orders, change orders, and other project filings Prepare project status reports Lead the development and implementation of policies, procedures, and standards to ensure compliance with laws, regulations, and industry standards Requirements Self‑motivated, highly organized, and detail‑oriented with the ability to work independently or collaboratively Proven ability to manage time effectively, prioritize tasks, and meet deadlines in a fast‑paced environment Excellent written and verbal communication skills Ability to manage and prioritize multiple projects simultaneously Ability to automate or standardize common tasks Qualifications Bachelor’s degree in business, operations, or related field, or 1–3 years of experience in operations or business administration roles. Strong knowledge of Microsoft Office products, especially Word and Excel Familiarity with Microsoft Teams preferred Superior attention to detail Aptitude for learning new software and systems quickly Solid understanding of operational processes and systems Benefits Paid Time Off (PTO) Paid Holidays 401(k) Retirement Plan Health, Dental, Vision and Life insurance Short Term and Long‑Term Disability insurance Monetary assistance with training and certifications AI Disclaimer Integrity is important to us. Any use of AI in the interviewing process to misrepresent your knowledge or abilities is grounds for dismissal from consideration. Equal Opportunity Employer Ardalyst Holdings, LLC and their operating companies are EOEs that empower employees, no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic—to meet and exceed customer expectations and thrive in a collaborative and dynamic work environment. #J-18808-Ljbffr