Human Resources Specialist

Full-time

Description

The Human Resources Specialist administers the Company and its Subsidiaries’ human resources programs; including the responsibility for ensuring accurate and timely processing of payroll, reporting and managing time and attendance system. Administer and maintain benefit programs, including medical, dental, vision, life insurance, leave of absence and continuing education reimbursements. Engage with staff, management and vendors. Prepare reports, correspondence and all other communications utilizing a broad range of software/data and computer applications.

The following duties will be performed daily, weekly, monthly, or as needed:

Payroll Administration

1. Prepare and process payroll by reviewing timecards, payroll data, employee changes, deductions, and benefit information to ensure accuracy prior to approval.
2. Investigate and resolve payroll discrepancies, errors, and adjustments, including wage deductions, garnishments, deposits, PTO, holiday pay, insurance deductions, and other payroll-related items.
3. Process employee payroll changes, including direct deposits, W-4s, salary and benefit changes, and other HRIS updates.
4. Process special payrolls, including annual bonuses and year-end adjustments.
5. Review and approve Continuing Education reimbursement requests.
6. Maintain accurate payroll records and confidential personnel files, including required documentation following each payroll.
7. Provide employees, managers, and supervisors with guidance regarding payroll, deductions, garnishments, and related HR matters.
8. Develop and maintain payroll policies and procedures that promote data integrity, efficiency, and compliance.
9. Manage annual W-2 and ACA compliance and maintain required records.
10. Maintain current knowledge of regulatory changes affecting payroll.

Benefits & Employee Programs

1. Administer employee benefits, including new enrollments, changes, terminations, open enrollment, benefits orientation, and distribution of required plan information.
2. Coordinate with insurance carriers, payroll, employees, and Accounting to resolve eligibility, enrollment, billing, and reconciliation issues.
3. Administer leaves of absence and maintain required documentation, including FMLA, medical documentation, jury duty, and other applicable records.
4. Maintain accurate benefit enrollment, change, and termination records and assist with benefits-related audits.
5. Administer employee recognition programs, including Years of Service, Employee Anniversary, Bonus, and Continuing Education programs, and ensure applicable dates are accurately recorded in the payroll system.
6. Assist employees, managers, and supervisors with the interpretation of HR policies and procedures, performance standards, and performance evaluations.
7. Prepare and distribute communications regarding employee benefits, compensation, personnel policies, and other HR programs.

HR Reporting & Compliance

1. Prepare monthly and quarterly HR metrics related to payroll and benefits.
2. Manage monthly ACA reporting requirements within the HRIS.
3. Assist with monthly, quarterly, and annual audits and other compliance activities.
4. Perform other related Human Resources duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

WORKING CONDITIONS AND ENVIRONMENT

This position requires sustained concentration, attention to detail, confidentiality, and the ability to manage changing priorities, particularly when processing payroll, administering benefits, maintaining HRIS records, and handling sensitive employee information.

Flexibility to work weekends, evenings, and holidays may be required based on business operations.

Requirements

QUALIFICATIONS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made

Education:
Associate Degree in Finance, Accounting or other related field of study. In lieu of degree, at least three (3) years of proven human resources experience is acceptable.

Certified Payroll Professional and participation in professional societies.

Years of experience:
At least three (3) years of experience in Human Resources to include: administrating/processing payroll, benefits administration and reconciling deductions.
Healthcare related experience preferred.

Essential qualifications and skills:

• Must be bilingual English & Spanish

• Excellent written/verbal communication skills.

• Solid ability to handle confidential information appropriately and with integrity.

• Strong team and individual skills.

• Proficiency and working knowledge of computer programs, payroll and HRIS Systems.

• Knowledge of applicable employment laws, especially those pertaining to compensation and benefits, tax regulations and reporting requirements (COBRA, ACA, HIPAA, FMLA, ADA, ERISA, etc.)

• Must exhibit strong organizational, interpersonal skills, attention to detail and time management. 

• Must exhibit strong organizational, interpersonal skills, attention to detail and time management.

• Excellent analytical, judgment and decision-making skills with the ability to adapt to change.

• Ability to multi-task in fast-paced environment. 

• Flexibility to work weekends, nights, and holidays as required by business operations. 

• Bilingual (English/Spanish) a plus.

CORE ATTRIBUTES AND ABILITY

Observe the highest standards of care and conduct to engage constructively with employees, managers, supervisors and vendors in the course of your duties.

Adhere to and demonstrate La Colonia Management, LLC., and its Subsidiaries core values and behaviors at all times. 

We put patients first in everything we do, by aiming to exceed their expectations, taking into account our patients’ input or concerns as wells their families and caretakers.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is required to use hands, finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee will use normal, corrective vision range; ability to see color and to distinguish letters, numbers and symbols.

La Colonia Management, LLC., and its Subsidiaries provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation or genetics. In addition to Federal law requirements, La Colonia Management, LLC., and its Subsidiaries complies with applicable State and Local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

La Colonia Management, LLC., and its Subsidiaries expressly prohibit any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of La Colonia Management, LLC and its Subsidiaries’ employees to perform their job duties may result in disciplinary action up to and including termination.